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We are seeking a highly organised and proactive Business Administrator to support our operations with a focus on administration, document management, compliance, and team coordination. This hybrid role requires a candidate with organisational and administrative experience, exceptional attention to detail, and the ability to operate confidently and independently in an international, fast-paced business environment.

Responsibilities:

• Deliver daily administrative support including diary coordination, meeting arrangements, and managing team communication and collaboration.
• Draft, edit, and prepare a variety of business documents, internal reports, and financial instruments used in trade and operational activities.
• Facilitate client onboarding, provide professional customer support, and maintain positive communication channels with clients and agents.
• Review contracts, identify compliance and risk issues, and offer input to support decision-making processes.
• Act as a liaison between directors, staff, and clients to support smooth business operations and implement internal processes.
• Manage data handling and records administration in accordance with confidentiality policies and data protection regulations.
• Contribute to HR-related tasks, such as assisting with interviews, onboarding logistics, and staff scheduling.
• Co-ordinate and organise meetings with international participants, and support executive-level priorities.
• Provide occasional personal support to senior stakeholders, ensuring seamless integration of business and personal tasks where required.

Required Qualifications / Experience:

• Bachelor’s degree in Business Administration or related field
• Minimum of 2 years of experience in business support, operations, or administration
• Excellent communication and interpersonal skills, both written and verbal
• Strong organisational skills and the ability to prioritise and manage multiple tasks simultaneously in a fast-paced environment
• Excellent time management skills and the ability to take the initiative in solving problems quickly and logically
• High attention to detail and accuracy in document handling
• Tact and diplomacy to deal with confidential matters
• High proficiency in English

Preferred Qualifications / Experience:

• Master’s degree / Professional qualification (Business Administration or related field)
• Working knowledge of the MS Office package (Outlook, Word, Excel, Power Point).Experience in using Viewpoint would be an advantage
• Familiarity with UK data protection and compliance practices
• Comprehensive knowledge of key trade finance products (LC, SBLC, and Guarantees)

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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