Overview

Erskine Stewart’s Melville Schools are recruiting for a Database and Office Administrator to join the Schools on a permanent, part-time basis. The role is available for an immediate start (subject to satisfactory pre-employment checks). The position is part-time, 20 hours per week across a four‑day pattern with a pro‑rated salary of £15,531. The pro‑rated annual holiday entitlement is 16.5 days, plus 10 days statutory holiday at Christmas and Easter when the schools are closed. This is a hybrid role with a minimum of two days in the office.

The Development Department focuses on developing relationships that benefit the schools and the connections in various ways, from social events to community building, supporting the careers department and academic or extra‑curricular objectives, and fundraising for objectives such as capital projects and the bursary programme.

Responsibilities

• Support the engagement of the ESMS wider community (parents, alumni, staff and friends) and keep them connected to the family of Schools.
• Manage a series of database projects to maintain and standardise data and implement new features to improve efficiencies and data availability for queries.
• Admin responsibilities include merchandise management, diary management, event administration and support to the Development team and Director of Development as required.

Qualifications

• Experience in database administration and administrative support in a busy office environment.
• Ability to multi‑task, prioritise workload and maintain high attention to detail.
• Good initiative and ability to handle email and phone enquiries from former pupils, staff, parents and members of the public.

Eligibility

ESMS is unable to sponsor the employment of international workers in this role. International applicants will be unable to apply for and secure a Skilled Worker visa. The successful candidate must demonstrate a right to work in the UK.

Benefits

• Staff are offered a range of benefits including a generous holiday allowance, enhanced sick pay, family friendly policies, use of the Schools’ swimming pool and fitness room outside school hours, membership of the ESMS Discount and Benefits Scheme with discounts at 130,000 locations.
• Employee Assistance Service, cycle to work scheme, car leasing salary sacrifice scheme, and annual professional development considerations.

Application procedure

To apply, please complete the attached application form. For enquiries, contact the ESMS Recruitment Team at recruitment@esms.org.uk. The closing date for applications is Wednesday 15 October 2025, and interviews are anticipated the week commencing 20 October 2025.

About ESMS

Welcome to ESMS, a vibrant family of independent schools in Edinburgh. We offer a co‑educational nursery and junior school, single‑sex but closely twinned secondary education, and a co‑educational sixth form. ESMS is committed to safeguarding and promoting the welfare of children and young people; all posts require child protection screening and Disclosure Scotland checks. All staff have direct access to young people and posts are exempt from the Rehabilitation of Offenders Act 1974.