Executive Personal Assistant

Support a dynamic property business while ensuring smooth operations in both professional and personal spheres.

Salary: R30 000

Job Overview

We are seeking a highly skilled and proactive Executive Personal Assistant to support a driven UK-based property entrepreneur. This pivotal role involves managing both business and personal administration, enabling the client to focus on strategic growth while ensuring the day-to-day operations of his company and personal life run seamlessly.

As the right-hand to a busy property professional, you will need exceptional organisational skills, an ownership mindset, and the ability to systemise workflows. This is a rewarding opportunity for an experienced EA/PA who thrives in a fast-paced, multi-faceted environment.

Key Responsibilities

Business Support

• Manage emails, calendar, meetings, and appointments to optimise productivity.
• Handle supplier relationships and oversee ordering processes (e.g., liaising with suppliers such as Travis Perkins).
• Oversee contract administration, ensuring all agreements are properly drafted, filed, and tracked.
• Manage financial admin, including invoicing, VAT returns, and maintaining accurate receipt records.
• Delegate smaller tasks to subcontractors and track commissions for property-related jobs.
• Develop and implement systems to streamline ordering, admin, and operational processes.

Personal Support

• Coordinate personal activities such as triathlon/Ironman competition entries and scheduling.
• Manage personal admin including insurance renewals and household-related tasks.
• Oversee household renovations and ensure associated administrative tasks are efficiently handled.
• Provide holistic support to ensure smooth running of all aspects of life and work.

Qualifications & Experience

• Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior management.
• Prior experience in the property industry is highly desirable.
• Strong organisational and systems-thinking skills, with the ability to create and maintain efficient workflows.
• Excellent communication and relationship management abilities.
• Tech-savvy, with proficiency in productivity tools and remote working platforms.
• Full-time availability and flexibility to respond to evolving priorities.
• Reliable internet connection and access to a laptop or PC.