Overview

This role can be performed remotely, however we'd like for the post-holder to meet with us at BACP on their first day. This is an exciting opportunity to lead the modernisation of our finance system and associated processes. The role will lead the transition to a new finance system to improve efficiency, data integrity, management information and integration with wider organisational platforms. The role will be responsible for managing the end-to-end project lifecycle – from requirements gathering and market analysis to implementation, integration, training, and post-go-live support. This role requires a strong blend of finance expertise, systems knowledge, project management capability, and the ability to engage stakeholders across BACP.

Accountabilities / Responsibilities

• System Selection and Planning
  • Lead a comprehensive review of current finance systems, processes, and reporting needs.
  • Define functional and technical requirements for the new finance system with Finance & Purchasing, IT, and other teams.
  • Conduct market research, manage the tender/procurement process, and support vendor evaluation and selection.
  • Develop the business case for system investment and secure necessary approvals from senior leadership.
• Implementation Management
  • Develop and manage the project plan, timeline, budget, and risk register for system implementation.
  • Act as primary liaison with the selected vendor and any third-party implementation partners.
  • Oversee system configuration, data migration, testing, user acceptance, and go-live planning.
  • Ensure seamless integration with other key systems (e.g. CRM).
  • Develop training plans and materials; support user training and change management across finance & purchasing and non-finance teams.
• Post-Implementation Support
  • Monitor system performance and user feedback post-go live.
  • Lead any necessary enhancements or phase-two developments.
  • Establish best practices, process documentation, and controls to support ongoing use and continuous improvement.

Knowledge & Experience

• Finance qualification (e.g., ACA, ACCA, CIMA, CIPFA) or equivalent experience.
• Proven experience leading the end-to-end implementation of a finance system (e.g., Sage Intacct, Access Dimensions, Xero, Business Central) in medium / large size organisations.
• Solid understanding of charity finance and regulatory reporting requirements (e.g., fund accounting, SORP).
• Experience working in or with a charity or membership-based organisation.
• Strong project management skills, with experience managing budgets, timelines, and multiple stakeholders.
• Excellent communication and stakeholder engagement skills – able to work effectively across technical and non-technical teams.
• Ability to think strategically while delivering hands-on implementation work.
• Familiarity with nonprofit/membership systems (e.g., CRM integration).
• Experience working with cloud-based finance solutions.
• Knowledge of procurement processes and working with third-party vendors.