Job Title: HR Coordinator

Location: Hybrid – 2 days’ in the office

Reports to: Head of HR Business Partnering

Contract Type: 6 Months’ Fixed-Term

Job Purpose

We are seeking a proactive and detail-oriented HR Coordinator to support the smooth and effective functioning of our Human Resources department. The HR Coordinator will play a vital role in ensuring the efficient administration of HR processes, including onboarding, employee records, training coordination, and general HR operations. This is a fantastic opportunity for someone looking to grow their career in HR within a dynamic and supportive team.

Key Responsibilities

HR Administration

• Maintain and update employee records on the HR system and ensure all documentation is accurate and up to date.
• Process HR documentation such as changes to terms and conditions, promotions, and leavers.
• Support payroll by providing relevant employee information (e.g., absences, new hires, terminations).
• Prepare and disseminate the HR Radar newsletter.
• Assist with compliance training management, including scheduling, tracking completions, and following up on outstanding modules.
• Facilitate MHFA (Mental Health First Aid) group projects, providing administrative and coordination support.
• Provide HRIS support, including data transfers, system admin tasks, and maintaining employee e-folders.
• Assist with ESFA data collection and submissions in line with reporting deadlines (August and November).
• Coordinate flu vaccination administration, including booking, communications, and follow-up (September/October).
• Prepare and issue pension letters in line with auto-enrolment and employee lifecycle events.

Employee Support

• Act as a first point of contact for general HR queries from staff, escalating where appropriate.
• Monitor and manage the HR inbox, responding to queries in a timely manner and signposting employees to the appropriate HR Business Partner or specialist where needed.
• Support in managing HR policies and procedures, ensuring consistency and compliance with employment law and best practice.
• Attend disciplinary, grievance, and investigation meetings as required to take accurate and confidential notes.
• Coordinate and deliver orientation sessions for new starters to ensure a smooth onboarding experience.

Learning & Development

• Coordinate internal and external training sessions, including scheduling, communications, and feedback collection.
• Maintain training records and support the team in tracking learning and development progress.

HR Projects & Initiatives

• Assist with the planning and delivery of HR projects and initiatives (e.g., employee engagement, wellbeing, DE&I).
• Support internal communication efforts related to HR initiatives and organisational updates.

Person Specification

Essential:

• Previous experience in an HR administrative or coordination role.
• Strong organisational skills with the ability to manage multiple tasks simultaneously.
• Excellent attention to detail and accuracy.
• Strong interpersonal and communication skills.
• Confidentiality and discretion in handling sensitive information.
• Proficiency in MS Office (Word, Excel, PowerPoint) and HRIS systems.

Desirable:

• CIPD Level 3 qualification (or working towards it).
• Experience working with HR software (e.g., BambooHR, Workday, PeopleHR).

Knowledge of current UK employment law.

First Intuition are dedicated to safeguarding children, young people, and vulnerable adults. All roles require reference checks, an enhanced DBS, and online searches in line with KCSIE guidelines. This post is exempt from the rehabilitation of Offenders Act 1974.

First Intuition is committed to safeguarding and promoting the welfare of children and vulnerable adults. All staff are expected to share this commitment and adhere to our Safeguarding and Prevent Policy, which can be viewed here.

We are a disability confident employer, committed to equal opportunities for all applicants. If you need reasonable adjustments during the recruitment process, please let us know.