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Location/s: Manchester or Glasgow, UK

Recruiter contact: Alice Roostan

***Closing date for applications is midnight on Friday 22nd of August (we may close the advert earlier if required and contact successful candidates prior to this***

Mott MacDonald is a global engineering, management, and development consultancy with over 20,000 employees across more than 50 countries and 140+ offices.

We work across incredible global industries, delivering exciting work that is defining our future and making an important societal impact in the communities we serve. Our people power our performance – we succeed when they do. With countless opportunities to collaborate, learn, and grow, the possibilities for excellence are as varied as every individual.

Whether you want to grow as a subject matter expert or broaden your experience with roles across our international community, you’re surrounded by global specialists who want to combine their expertise and champion you to be your best. As a proudly employee-owned business, we benefit our clients, our communities, and each other, investing in creating the right space for everyone to feel empowered, included, and valued. Whatever your ambition, Mott MacDonald is where people come to be brilliant.

About Thebusinessunit

Mott MacDonald’s support services are the driving force behind our organisation enabling us to run efficiently and effectively. The team works collaboratively to offer specialist advice, best practice and technology to all areas of our business specifically designed for our global reach.

Overview Of The Role

The HR Shared Services Administrator will be based in our Glasgow/Manchester city centre office, however you may be required to travel to our alternative office for business needs (training, team meetings etc). We do not expect this to be more than once every couple of months.

Our office location offers ample opportunity to work alongside other members of our HR community which naturally will maximise your exposure to HR. As part of the HR Shared Services team, you will have exposure to the full scope of an employee’s lifecycle. We are looking to fill this role quickly therefore encourage early applications as interviews will commence as soon as possible. This is an excellent opportunity to take your first step into our HR team at Mott MacDonald.

Key Responsibilities And Duties Include

• Case Management through the Mott MacDonald MyHR system
• Cases will include requests such as: reference requests, contractual changes, maternity, paternity, shared parental, resignations, new starter, probation etc
• To gain knowledge and understanding of the processes within the HRSS team
• To answer calls into the HRSS team in a timely manner
• To become familiar with the requests that come through to the HRSS inbox and gain an understanding of how to process
• Processing accurate information within multiple HR systems
• Reporting – to complete actions required for monthly / ad-hoc reports such as audit reports, payroll reports, starters/leavers, long service awards
• Provide support when requested for other ad-hoc tasks/projects
• Monthly 1-2-1s through Connect People
  
  

• Strong administration background
• Customer experience
• Working in a process driven environment
• Experience of Microsoft packages: teams, excel, word etc
• GDPR knowledge and understanding of data privacy
• Experience in using Service Now/ handling a busy inbox
  
  

• Private medical insurance for all UK colleagues.
• Health cash plan to support you with every day health costs and treatments.
• Access to Peppy, providing free support from menopause experts for all UK colleagues.
• A variety of wellbeing support is available through our comprehensive wellbeing program, including access for you and your family.
• Ability to flex your salary to opt into a wide range of health benefits, many of which can be extended to your family too.
  
  

• We match employee pension contributions between 4.5% and 7%.
• Life assurance equal up to 4 x your basic salary, with an option to increase the level of cover to 6 x your salary.
• Our income protection scheme provides a financial benefit, as well as absence and return to work support due to long-term illness or injury.
• Flexible benefits, including increased life assurance cover, critical illness insurance, payroll saving and will writing.
• As an independently owned business we share the financial success of the business with all our colleagues in various ways including annual bonus schemes.
  
  

• A minimum of 33-35 days holiday each year, inclusive of public holidays and dependent on level, with the ability to buy or sell leave through our flexible benefits programme.
• Holiday entitlement increased to a minimum of 35 days after 5 years’ service.
• Variety of employee saving schemes and discounts from high-street retailers.
  
  

• Enhanced family leave policies, including 26 weeks paid maternity and adoption leave, and two weeks paid paternity/partner leave.
• Our shared parental leave matches maternity leave meaning we pay up to 24 weeks at full pay.
• Up to five additional days leave are provided for those with significant caring responsibilities, two of which are paid.
  
  

• Primary annual professional institution subscription.
• A broad range of opportunities to enhance both technical and soft skills through mentoring, formal training, and self-development options.
  
  

• Join a wide range of groups including our Advanced Employee Networks which support our LGBTQ+, gender, race and ethnicity, disability, and parents/carers communities.
• Make a difference within our communities through our social outcomes.
  
  

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Civil Engineering

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