Part Time Operations – Finance & Commercial

This standalone role focuses on all aspects of payroll operation and administration related to the company, including balancing all payroll accounts. The role is responsible for Imagination UK’s full-time payroll for approximately 200 employees and will lead the relationship with our payroll provider Payfit. The workload is expected to be manageable within 4-5 half days across Monday to Friday.

Key Responsibilities

• Manage the entire monthly payroll process, including BACs payments and HMRC submissions, using Payfit and HSBCNet.
• Review and action all payroll changes within Payfit, such as new joiners, leavers, salary or benefit adjustments, in collaboration with P&C and finance teams.
• Generate salary variation reports and obtain dual approvals from P&C and finance.
• Reconcile and maintain the Group pension scheme, including auto-enrolment, supplier portal uploads, and record keeping.
• Create monthly payroll journals within Payfit and process them through the accounting system (Deltek Maconomy).
• Reconcile payroll-related balance sheet accounts, liaising with benefit suppliers as needed.
• Calculate and process intercompany payroll recharges and journal entries.
• Assist in financial management of the P&C budget and related accounting tasks.
• Coordinate with P&C to ensure payroll inductions cover pension and benefit options.
• Communicate payroll updates to employees via HiBob and handle payroll queries.
• Process payments for payroll-related or confidential invoices and handle payroll taxes monthly and annually.
• Ensure compliance with year-end reporting requirements such as P60s, P11Ds, and P35.
• Act as the primary contact for the payroll provider, Payfit.
• Maintain payroll process documentation, prepare payroll deliverables, and liaise with auditors during annual audits.
• Manage HMRC payroll taxes account.
• Stay updated on payroll and tax legislation changes and implement necessary updates, such as payrolling benefits.
• Perform ad hoc payroll and employment tax tasks as required.
• Ensure compliance with company policies, including GDPR, ISO standards, and Information Security training.

Skills, Knowledge & Expertise

• Deep understanding of payroll legislation, taxes, and PAYE procedures.
• CIPP qualification is an advantage but not essential.
• Experience with end-to-end payroll processes and payroll systems, including Payfit and HiBob, is advantageous but not mandatory.
• Experience in human resources, accounting, or bookkeeping is valuable.
• Knowledge of pension administration and auto-enrolment processes.
• Proficiency in Microsoft Office and Google Suite, especially Excel and Sheets, with data analysis skills like VLOOKUP.
• Strong organizational and time management skills to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills, with active listening abilities.
• Self-motivated, proactive, and able to work independently and in teams.

What We Offer

• Opportunity to master Payfit and collaborate on system improvements.
• Professional development and learning opportunities.
• A key role within the organization impacting all employees.

Benefits & Perks

• Private Medical Insurance and discounted gym options.
• Healthcare Cash Plan, Employee Assistance Programme, and in-office gym (London).
• Life Insurance (4x salary), health assessments, and DE&I initiatives.
• Support from Mental Health First Aiders, 25 days annual leave, birthday leave, and a discretionary bonus.
• Family leave policies, learning platforms, enhanced pension, cyclescheme, travel loans, income protection, electric car scheme, home tech loans, hybrid working, company events, pet-friendly office, lunch & learns, wellness and educational webinars, and subsidized café (London).

Our Values

We ignite imagination and change perceptions through memorable experiences. We value diversity, equity, and inclusion, actively fostering a workplace where everyone feels a sense of belonging. We are committed to anti-racism and continuous improvement in diversity efforts.

Application Process

If you believe you're a good fit, please send a cover letter explaining why and why you want to join us. We encourage applications from diverse backgrounds.

• Role: Payroll Executive – Part Time
• Location: London, TIG – UK
• Department: Operations – Finance & Commercial

We thrive on creating unique, value-driven experiences that connect with audiences.