Practice Assistant - Corporate
\nHybrid : 2 days in the office, 3 days at home
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\nOwen Reed is looking to recruit a highly motivated Practice Assistant to support Corporate team for a top law firm in London.

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We advise on a wide spectrum of contentious and non-contentious corporate matters and clients include global corporates, private equity funds, AIM listed companies (and Nomads) as well as entrepreneurial owner/managed businesses. Whilst the majority of our deals were in the £10m - £40m bracket in 2010/11, we also undertake smaller transactions.  The Team have a wealth of specialist expertise, particularly in publishing, radio, hotel and leisure, sovereign wealth funds, partnerships and healthcare.

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Responsibilities of Practice Assistant

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Organisational Support

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• Effective and proactive diary management, and awareness of Fee Earners' workloads to plan ahead, with minimal supervision
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• Processes relevant applications, forms or searches, with minimal supervision
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• Has a good knowledge of all systems/processes used within the Department
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Client Relationship and Business Development

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• Provides excellent service to clients, both internal and external, in a timely and professional manner, presenting a positive image of the Firm at all times
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• Acts as a first point of contact for Fee Earners
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• Provides assistance in the delivery of marketing communications, and records all business development meetings in InterAction
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• Recognises, respects and honours client confidentiality at all times
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Document Production

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• Creates typed work of a high quality, formatting in accordance with house style, at high speed, with accuracy and following internal guidelines
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• Makes effective use of the Document Management System
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• Creates new documents from the Firm’s templates, using contact data from InterAction where appropriate
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• Proof-reads all documents for spelling, grammar and sense, querying wording where appropriate
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IT Skills/Systems

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• The Practice Assistant maintains a high level of proficiency in core IT applications including the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)
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File Management

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• Adopts a pro-active approach and works with Fee Earners  effectively, to maintain regular file management, to ensure all files are up to date, closed and archived, as appropriate
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• Keeps accurate records of all files sent to off-site storage via Records
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Financial Risk Management

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• Prepares bills, as required by Fee Earners
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• Prepares AML documentation and obtains relevant documentation from clients in a timely manner, as required by Fee Earners
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• Carries out conflict searches and correctly identifies the work type
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Skills and Experience of Practice Assistant

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• Qualified to GCSE standard, grade C (or equivalent) at Mathematics and English essential
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• Previous secretarial experience in a law firm essential
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