Employment Type Contract Fixed term contract to 30 June 2026

Location Hybrid ·Manchester, UK Typically 1-2 days per week from our Manchester office

Salary £27,401 (GBP) final salary pension scheme, generous annual leave, and flexible and hybrid working

Seniority Junior

• Closing:9:00am, 21st Jul 2025 BST

Job Description

Overall Purpose of the role

To provide administrative and general support to the Senior Manager and the Project Funding team.

Main day to day responsibilities

You will act as first point of contact within the team and provide routine information, advice and guidance on investment, including following up requests for information and responding to queries. In addition, you will maintain relationships with staff across the organisation and external stakeholders to ensure the successful delivery of our investment.

You will be providing support to the Senior Manager and the team, ensuring optimal use of time by coordinating meetings and assuring that the Senior Manager is well briefed in advance, commissioning briefings and undertaking research as necessary.

You will be servicing and event-managing internal and external business meetings and co-ordinating administrative processes: collating and distributing agendas and papers, note taking and following-up on actions, and providing support for other committees or groups, as required. You will also support briefing and training sessions.

You will also provide administrative support to the team, establishing and maintaining databases and other information and office systems and coordinating team activities as required. In particular, you will support the team to maintain an accurate audit trail of the end-to-end business process for our Investment, updating the grant database and filing systems as required.

Working with the Senior Manager, you will undertake financial transaction processing (e.g. raising purchase orders) to maintain accurate records of expenditure.

You will support Funding Programmes team members in intervention processes as required, including administering client handling groups and maintaining files and folders in line with agreed protocols.

You will provide administrative support for the Director, Funding Programmes as required from time to time.

You will undertake other routine administrative tasks as required eg mail-outs and filing.

You will work flexibly and accurately to support the work across the Investment Team working with staff on specific tasks as directed by the Investment Centre Directors or Senior Managers. This includes providing sufficient cover to all teams, at all times, especially during busy work periods and to cover annual leave.

You will contribute to a positive working culture in the organisation by taking a proactive approach to learning, responding to change, inclusive practice, and environmental responsibility. ·

You will reflect the Nolan Principles of Public Life and the Arts Council's values with a commitment to equality, diversity, and inclusion.

Finally, you will contribute to the organisation’s commitment to equality and diversity and its implications for creativity and culture, promoting a diversity perspective in all aspects of the post’s objectives and activities.

Key relationships

You will work closely with all members of the Investment Centre and other staff across the organisation.

Organisationally, we operate as a fully interconnected structure and you will be expected to work in an environment that relies on collaboration, flexibility and the ability to manage both formal and informal reporting relationships

Essential (Skills, Knowledge and Behaviours)

To succeed in this role you will have proven administrative experience of supporting different colleagues and managing conflicting demands.

You will also ideally have some experience or understanding of grant funding programmes. An understanding of the arts and cultural business environment would be desirable.

You will be highly organised with the ability to work on own initiative and juggle multiple priorities when organising, planning and managing complex tasks. You will be able to work with a high level of attention to detail and with the ability to prioritise and juggle multiple priorities.

You will have good interpersonal and communication skills – both speaking and in writing – and the ability to communicate in a confident and engaging manner and influence individuals over whom there is no formal line-management relationship.

You must be numerate, have good research skills and the ability to interpret complex information.

Finally, you will have a good understanding of the Arts Council’s duty as a public body under current equality legislation, the current diversity agenda and its relationship to creativity and culture.

Equality Diversity and Inclusion Statement: Arts Council are committed to being an inclusive employer, building an inclusive workplace, and recruiting a workforce that is as diverse as the communities we serve. However, you identify, and whatever background you bring with you, we welcome you to apply for a role at Arts Council.

If there are any adjustments that would support you in your application, please do let us know when you apply. If you are disabled, Evenbreak are able to provide support with your application. For further information please visit their website here

Disabled, D/deaf and/or neurodivergent people and those from Black, Asian and Ethnically Diverse backgrounds are underrepresented in our workforce so we particularly encourage applications from people in these groups.

About us: Arts Council offers a range of benefits to our employees including hybrid and flexible working, a generous annual leave allowance and the Arts Council Retirement Plan - a final salary scheme. To find out more, click here .

Our Code of Ethics requires that employees of the Arts Council are not able to receive an Arts Council grant, investment or loan funding - either in person, as a member of a partnership, or for any organisation they own. There are also limitations on board or CEO positions employees can hold in organisations we fund. For more information on this, please talk to the recruiting manager or contactrecruitment@artscouncil.org.uk

We believe our recruitment process should be inclusive and transparent. Find out what to expect with our applicationguidance and more about our commitment to diversity on our website here .