Assistant Vice President, Control Data Management and Cash Reconciliations (MGS Oversight) MUFG is one of the world’s leading financial groups. Headquartered in Tokyo, MUFG has a long history and a global network with offices in over 50 countries. The group provides a range of services including banking, trust, securities, credit cards, asset management, and leasing. The role supports the MGS function with oversight of data management and cash reconciliations in the offshore office. Main purpose of the role Accountable for the effective management of the MGS team’s performance, ensuring compliance with governance policies and procedures, and maintaining a strong control environment offshore. Identify risks and implement appropriate controls, drive offshore operational efficiency, and ensure procedures are aligned with Head Office standards, local requirements, and market regulations. Escalate incidents in a timely manner and implement preventative measures with the offshore team. Support projects within the Bank processed by MGS and build cross-functional relationships to enable effective collaboration.

Accountable for the effective management of the MGS team’s performance, ensuring they comply with the organisation’s governance policies and procedures Ensure MGS management team are clear on what is expected and how they are performing against KPIs Responsible for the oversight of a strong control environment in the offshore office Identify areas of risk and manage this through suggestion of implementation or execution of appropriate controls with MGS management With support of the Director identify and implement offshore operational efficiency and control improvements Ensure that procedures are in line with Head Office Standard documents, local requirements and market regulations are maintained by the offshore entity Where offshore incidents occur, ensure that these are escalated on a timely basis and appropriate preventative measures identified and implemented by the offshore team Support of projects and initiatives within the Bank that are then subsequently processed by MGS Establish strong relationships with all business units at an operational level that can be utilised by MGS Act as an ambassador for EMEA Operations with Branches, Front Offices, Middle Offices, support functions, clients and external organisations Participate in forums to discuss new business, process enhancement and issues Analysis of MGS metrics and measurements (including statistics) on performance to support business decisions, process and systems improvements and recognition of achievement Control and oversight checks on a Daily, Weekly and Monthly basis for MGS Ensure offshore team monthly meetings are conducted and are proactive Ensuring meeting agendas are dispatched and minutes are taken Monitor training for offshore members of staff alongside its management Project UAT and Testing when called upon, ensuring scripts encompass all eventualities and are relevant for offshore utilisation Oversight Management escalation in a timely manner. Attend meetings when required, and provide feedback of discussions Build relationships throughout MUFG to establish a peer network, gather relevant information and help to ensure effective inter-departmental collaboration Operate as product specialist providing subject matter expertise where required Ensure processes and covered and controlled, and create plans to ensure that tasks are completed, all checklists are adhered to and any issues are dealt with efficiently and effectively, ensuring that problems are promptly escalated where appropriate Be a contact point for team members and other departments, resolving questions and providing accurate guidance

Key Responsibilities

To ensure completion of expected processing by MGS with accuracy, compliance to procedures and regulations, and within expected time frames Liaise with MGS management to resolve all staffing issues (performance, absences etc.), in line with internal policies and expectations Be a co-representative for the work stream at various meetings, and use knowledge and skills to ensure accurate and informative responses, giving guidance of appropriate approaches to new projects and tasks Ensuring processes are fit for purpose, through investigation of alternative options and escalation reporting when improvements identified and analysed Oversight of MGS team processing and performance and subsequent reporting

Work Experience Essential:

Significant back office banking experience. Demonstrable leadership experience including the ability to organise and effectively manage offsite team members to achieve goals. Experience of working in a fast-moving environment under time pressure whilst retaining strong attention to detail.

Skills And Experience Functional / Technical Competencies

Working knowledge of Microsoft products to Intermediate level (Word, Excel etc). A high degree of accuracy and attention to detail. Strong decision-making skills, with excellent communication (written and verbal skills). Recognise the need for change and the ability to generate new ideas. Knowledge of SWIFT, payment processing, FX/MM settlements & standard settlement instructions. Knowledge within an audit balance confirmation environment. Knowledge of account opening, closing and maintenance. Knowledge of static maintenance of system information; such as currency holiday registrations, Standard Settlement instructions for products: Treasury, Remittances and Loans; rate registrations (related to FX and P&L valuations), and other static registrations. Knowledge of Cash Reconciliation

Personal Requirements

Excellent communication skills Results driven, with a strong sense of accountability A proactive, motivated approach. The ability to operate with urgency and prioritise work accordingly Strong decision making skills, the ability to demonstrate sound judgement A structured and logical approach to work Strong problem solving skills A creative and innovative approach to work Excellent interpersonal skills The ability to manage large workloads and tight deadlines Excellent attention to detail and accuracy A calm approach, with the ability to perform well in a pressurised environment Strong numerical skills

We are open to considering flexible working requests in line with organisational requirements. MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership. We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law. Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Other

Industries

Financial Services and Banking

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