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Band 4 People Project/Secretarial Assistant

The closing date is 14 August 2025

Within our People Directorate, we're offering two exciting opportunities sharing the same job description and person specification but with distinctly different focuses. Both positions demand someone who thrives in complex environments, managing sensitive information whilst supporting senior leadership through challenging organisational priorities. Whether you're drawn to strategic project coordination or administrative excellence, these roles offer genuine development opportunities within a team committed to making UHB a great place to work.

1: As the trusted right-hand to our Deputy Chief People Officer (DCPO), operating with considerable autonomy across multi-workstream project coordination. You'll manage complex stakeholder relationships with Executive Directors, prepare strategic briefings, and maintain real-time visibility of initiatives spanning Talent, Occupational Health, & Staff Partnership. This role requires someone who anticipates the DCPO's needs, protects their time, and takes decisive action when challenges arise.

2: Provide comprehensive support across Staffside relations, Strategic projects, and Legal services within our People Directorate. You'll handle legal administrative tasks including invoicing, support strategic project planning and implementation, and manage Staffside partnership activities. This position suits someone who excels at managing competing priorities across these areas whilst maintaining strict confidentiality and exercising sound judgement

Main duties of the job

The successful candidates will join us during a pivotal time as we strengthen our workforce capabilities and enhance colleague experience across the Trust. Both roles offer excellent development opportunities within a supportive team environment that truly embodies our values of Kind, Connected and Bold. You'll be working at the centre of initiatives that directly impact colleague experience and patient care, with access to comprehensive training and career progression opportunities.

Additionally, we are proud to offer a flexible working approach to both roles -- we can tailor the role to suit all parties. Whether this be hybrid working, compressed hours or flexible bank holidays -- as a Trust we are committed to a healthy working environment that supports work-life balance.

We are encouraging of internal colleagues and people with a genuine passion for the NHS to apply for this role. Whether you're seeking a promotion, career change, or development opportunity within the Trust, this role provides excellent exposure to senior leadership and strategic decision-making across diverse People functions.

Working at the heart of the People Directorate means your contributions ripple across every corner of the Trust. Every day brings different challenges, stakeholders, and innovative solutions. Ready to step up and make a difference? We'd love to hear from you and discuss how you can contribute to our mission.

About us

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.

Job responsibilities

Please Note:: For a detailed look at this exciting opportunity, please see attached Job Description.

Person Specification

Qualifications

• *Good General Education (eg. GCSE English and Maths A-C GCSE LEVEL 9-4
• *Business Administration NVQ level 3 or equivalent experience in an Administrative environment.

Experience

• *Experience of dealing with the Public/Customer service experience
• *Experience of working in a Secretarial/ Administrative role with a proven track record of problem solving
• *Experience supporting solicitors or legal executives.
• *Experience of using IT systems
• *Knowledge of dealing with non-routine issues such as problem solving for an area of work.
• *Understand confidentiality and apply the principles in everyday working practice.
• *Must be able to demonstrate an understanding of equality and diversity.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

University Hospitals Birmingham NHS Foundation Trust