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The role of Bid Writer

Trinity Fire & Security Systems are hiring a talented and driven

Location: Oxford (hybrid)

Salary: Competitive base salary

The role of Bid Writer

Trinity Fire & Security Systems are hiring a talented and driven Bid Writer to take the lead in crafting compelling, clear, and technically accurate written responses to a wide range of tender opportunities. Reporting to the Bid Manager, you’ll play a key role in developing high-quality submissions that reflect our brand, meet client expectations, and ensure full compliance with all requirements.

This is a content-focused role that thrives on precision, creativity, and collaboration. You’ll work closely with subject matter experts across the business to turn complex information into persuasive, benefits-led content. If you have a keen eye for detail, a passion for writing, and the ability to perform under pressure in a fast-paced environment, we’d love to hear from you.

Key Responsibilities

• Lead Bid Content Creation: Own the production of high-quality, tailored written responses for tenders, PQQs, RFQs, and ITTs, ensuring consistency in tone and messaging.
• Analyse Tenders & Shape Win Themes: Review tender documents to identify client priorities and evaluation criteria, using insights to inform persuasive, benefits-led responses. Helping drive bid win rates through persuasive, high-impact writing.
• Manage Bid Review & Collaboration: Oversee initial bid reviews and collaborate effectively with subject matter experts and bid teams to develop compelling, compliant submissions.
• Maintain Knowledge Library: Develop and update a central Bid Library, including case studies, boilerplate content, and policy documents reflecting best practices.
• Ensure Quality & Accuracy: Tailor and proofread content to meet bid-specific requirements, maintaining high standards of clarity, grammar, and professionalism.
• Support Handover & Compliance: Assist in post-submission feedback, bid handovers, and liaise with commercial teams on risk and compliance matters. Handle related administration and reporting.
  
  

• Exceptional written English with a proven ability to produce clear, persuasive, and accurate content.
• Strong analytical and organisational skills, with the ability to interpret tender requirements and manage multiple deadlines.
• Excellent attention to detail, grammar, and formatting, ensuring high-quality submissions.
• Confident communicator with strong interpersonal skills and the ability to collaborate effectively across teams.
• Proficient in Microsoft Word and Excel, with experience using online tender portals.
• Solid understanding of the tendering process (PQQs, ITTs, RFPs, frameworks) and experience writing in a commercial or bid environment.
  
  

• Background in the Fire & Security sector or a comparable technical/service-led industry.
• Understanding of relevant British Standards, industry regulations, and compliance frameworks.
• Awareness of Health & Safety documentation and processes (e.g., RAMS, accreditations).
• APMP accreditation or similar bid-related training/certification.
  
  

• A supportive, friendly team that values collaboration and clear communication.
• Hybrid working - one day per month in our Abingdon office minimum.
• 23 days’ holiday (plus bank holidays).
• Pension scheme and life assurance to support your future.
• Access to our Employee Assistance Programme for your wellbeing.
  
  

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Marketing, Public Relations, and Writing/Editing

• Industries

  Facilities Services

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