Billings & Applications Co-ordinator

Location –
Garswood Bridge House

Hybrid

We are a leading temporary works specialist and at the forefront of our industry for over 60 years, with a reputation built on engineering and service excellence. This enables us to deliver the right temporary works solution for our customers, whatever the scale or complexity of the project. Our customers include civil engineering and construction contractors, asset owners, and consulting engineering firms through to small builders.

We are currently looking for a Billings & Applications Co-ordinator
to support our growing Operations function, this is a fantastic role that will allow the successful candidate to up skill and develop through the company, you will find more details below.

Benefits

• A competitive basic salary

• Company bonus or commission scheme

• Great health and well-being packages

• A fantastic pension scheme

Key Responsibilities

• Generate invoices for hire equipment and services in line with agreed terms and pricing.

• Ensure off-hire dates, rates, and hire durations are verified before invoicing.

• Upload invoices and applications to client portals as necessary (e.g., COINS, TradeEx, Tungsten etc).

• Prepare accurate applications for payment in accordance with construction contract terms.

• Ensure due dates, payment notices, and final dates for payment are correctly recorded and adhered to.

• Act as a first point of contact for contract-related support queries from depots.

• Assist with contract changes that cannot be made locally, using InspHire knowledge.

• Log, track, and resolve issues using SysAid, escalating to the business systems team where required.

• Provide timely and accurate responses to customer and depot queries relating to invoices and applications.

• Liaise with hire desk teams, sales, and credit control to investigate and resolve any billing discrepancies.

• Maintain accurate and up-to-date records of all invoices and applications.

• Ensure correct use of internal invoicing and InspHire.

• Support audit and month-end reporting requirements with accurate invoicing data.

What You Need

• Minimum Grade C/4 in English and Maths

• 1+ Years
  experience working in finance or contract administration

• Experience in billing or finance administration

• Proficiency in Microsoft Excel

• Excellent communication and problem-solving skills.

• Ability to work to deadlines and manage multiple priorities.

Interview Process

• Initial telephone / Microsoft Teams call, the line manager or Human Resources may conduct this

• Interview – In person, held by the line manager

• Final Stage – JOB OFFER!

Environmental Social & GovernanceOur ESG (Environmental, Social and Governance) strategy is brought to life through our ESG Champions situated throughout the company, our champions create solutions for the hottest topics in each area of our strategy. We are always looking for more recruits, if successful in securing a role at Mabey Hire Ltd, you could be a future ESG Champion…

Mabey Hire STEM Education Programme

In 90 minute after-school clubs, our team of STEM Ambassadors help children aged 10-13 improve their awareness and perceptions of the engineering and construction sectors. Using LEGO Education materials and our bespoke ‘mission mat,’ students explore six core topics which challenge their mathematical, problem solving and strategic thinking skills.

Now you know what’s on offer, if you are interested in this position or require more information, please contact Sean Kildunne at Mabey Hire Ltd -recruitment@mabeyhire.co.uk

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