Overview

Team Assistant

We are looking for a candidate with a genuine passion for advertising, who is eager to take their first steps into the industry. This role is a fantastic opportunity for someone enthusiastic about learning, growing, and contributing within a supportive team environment, with clear potential for future progression.

The ideal candidate will be proactive, detail-oriented, and highly organised, with excellent communication skills and the confidence to thrive in a fast-paced, ambitious team.

Responsibilities

• Act as the primary point of contact for scheduling, diary management, and meeting coordination (internal and external).
• Liaise and build a relationship with key clients (Maria, Jo) PA’s and work together to navigate busy diaries.
• Work with Project Management and Account Management to prepare agendas, circulate meeting materials, and capture/distribute meeting notes and action items.
• Help to manage team travel and logistics (including client meetings, shoots, and events).
• Help to maintain accurate filing systems, contact lists, and team documentation on our Box drive.

• Assist with status reports, ensuring up to date and ready for team status meeting. Collaborating with Account Managers and Project Management.
• Help monitor deadlines on status and flag risks to account teams.
• Support Account Managers / Directors in preparing client presentations and decks (PowerPoint/Keynote).
• Manage document formatting, proofreading, and ensuring consistency with brand/client standards.
• Handle client-related administrative requests promptly.

• Assist Account Managers with logging and tracking budget spend.
• Maintain financial trackers and reconcile project costs with finance teams.

• Help organise team events.
• Contribute to a positive team culture by being proactive and collaborative.
• Act as a central hub for information-sharing across departments.

Additional information

• Leo Burnett has fantastic benefits on offer to all of our employees. In addition to the classics, Pension, Life Assurance, Private Medical and Income Protection Plans we also offer:
• WORK YOUR WORLD opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year.
• REFLECTION DAYS - Two additional days of paid leave to step away from your usual day-to-day work and create time to focus on your well-being and self-care.
• HELP@HAND BENEFITS 24/7 helpline to support you on a personal and professional level. Access to remote GPs, mental health support and CBT. Wellbeing content and lifestyle coaching.
• FAMILY FRIENDLY POLICIES - We provide 26 weeks of full pay for the following family milestones: Maternity. Adoption, Surrogacy and Shared Parental Leave.
• HYBRID WORKING, BANK HOLIDAY SWAP & BIRTHDAY DAY OFF - You are entitled to an additional day off for your birthday.
• AGENCY DISCOUNTS, onsite gym, and discount in our Publicis-Owned Pub – “The Pregnant Man”

Full details of our benefits will be shared when you join us!

Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week.

We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process.

Please make sure you check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG’s (Employee Action Groups).

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