Overview

Adara is a dynamic architectural and planning practice based in London, specializing in high-quality residential projects with select commercial work. Founded in 2018, our team brings over 20 years of combined experience in planning and design, offering expert guidance to bring our clients' visions to life. We don’t just design homes—we redefine them. With a perfect blend of planning expertise and creative vision, we push the boundaries of modern architecture to create spaces that are as functional as they are stunning. Our team is made up of innovators, problem-solvers, and passionate designers who thrive on collaboration and fresh ideas. If you're looking to be part of a forward-thinking, supportive, and talented team, then look no further!

You’ll be a perfect match if you:

• Thrive in a fast-paced, dynamic environment
• Are a proactive multitasker who loves making things happen
• Want to be part of a collaborative, supportive team where your ideas truly matter

The Role at a Glance

Client Projects Coordinator / Administrator

Location: North London (Office Based; Hybrid Working—minimum 1 day per week in the office)

Salary: £25,000 - £30,000

Contract: Full Time - Permanent

Hours: 37.5 hours per week, Monday – Friday, 9am – 5pm

Your Background / Skills

• Administration, Coordination, Client Support, Customer Service, Stakeholder Management
• Skills: Friendly, Great Time management, Organised, Customer focussed, Excellent English oral and written communication

About you

• 3-5 years of demonstrable office-based experience in a fast-paced environment with strong administrative and coordination skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) with ability to manage documents, spreadsheets, and communications
• Excellent command of English (written and spoken) with advanced communication skills
• Exceptional written and verbal communication, ensuring clarity and professionalism in client interactions and internal coordination
• Strong attention to detail and accuracy in reviewing documents, invoices, and correspondence
• Excellent interpersonal and relationship-building skills with a client-focused approach
• Ability to work effectively under pressure, managing multiple tasks and deadlines
• Team player with a proactive mindset; capable of collaboration and independent initiative
• No prior experience in planning or architecture required, but background or interest in the field is a plus

The Opportunity

We are looking for a highly organised and proactive Client Projects Coordinator / Administrator to join our London-based team. This role keeps projects moving by ensuring smooth communication between clients, architects, planners, and external stakeholders, while managing day-to-day administration that underpins our success.

As the key point of contact for clients, you’ll keep them updated on progress, handle queries professionally, and provide clear, timely updates. You’ll also manage the administrative side of projects—from preparing and sending fee proposals, supporting planners with applications, and processing invoices, to maintaining accurate records and keeping deadlines on track using our CRM systems.

Once fully trained, you’ll enjoy the flexibility of hybrid working (minimum one day per week in the office) while remaining an integral part of our collaborative team. You’ll also play an active role in building client relationships—handling new enquiries, setting up proposals, dispatching documents, and ensuring smooth onboarding. With over 100 live projects on the go, no two days are ever the same.

Responsibilities

• Generating and issuing invoices; tracking payments
• Managing banking and financial transactions
• Submitting online applications
• Client communication and updates
• Vendor coordination and client support
• Invoice tracking and follow-ups
• Internal project coordination
• Scheduling and call coordination
• Documenting processes and workflows
• Maintaining centralised knowledge sharing & CRM

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We take your privacy seriously and will only use your personal information to administer your application. When you apply, we shall process your details and pass your application to our client for review for this vacancy only. We may contact you by email, text or telephone. This processing is conducted lawfully on the basis of our legitimate interests. Please refer to our Data Privacy Policy & Notice for further details. If you have any pre-application questions please contact us first quoting the job title & ref. Good luck, Team RR.

Application notice... We take your privacy seriously. When you apply, we shall process your details and pass your application to our client for review for this vacancy only. We may contact you by email, text or telephone. This processing is conducted lawfully on the basis of our legitimate interests. We use third party service providers in order to process your application swiftly and securely and to keep you updated. Please refer to our Data Privacy Policy & Notice for further details.