Overview

We are looking for a Compliance Administrator to join Team OB in our Support Office. As the Compliance Administrator at OB, you will be responsible for supporting the maintenance of H&S and compliance systems across both stores and Support Offices (SO) and Warehouses. You will play a critical part in projects aimed at developing new H&S systems, improving OB’s compliance within legal requirements, and providing industry best practice. You will work as part of the Facilities and wider Operations team and collaborate with all stores and SO departments. This is an ideal opportunity to receive on the job H&S and Compliance training along with attending a variety of internal and external training courses.

Location and working pattern

Our Support Office is based in Tolworth, near Chessington, only a 30-minute journey from London Waterloo. We offer hybrid working with a split of 3 days in the office and 2 days home working per week, and are open to having conversations about working flexibly.

About OB

At Oliver Bonas (OB), our values of Work Hard, Play Hard & Be Kind are integral to everything we do. Collaboration, imagination, curiosity, and teamwork are key to our success. We take a playful and positive approach, while remaining serious about our work. Our team is confident, creative, and focused on finding solutions with accountability and kindness.

More about the role

We are seeking a candidate who can contribute to the administration of H&S and compliance processes and support the Facilities Team with routine tasks and project work.

Responsibilities

• Coordinate and audit mandatory and statutory compliance reports and documents for store and SO risk assessments
• Complete monthly theft, accident, incident, and miss reports
• Keep 360training up to date
• Collate new store opening documentation
• Assist in gathering and submitting compliance data for submissions (energy, waste, water, packaging, WEEE, plastic)
• Manage licenses and certifications, issue documentation, and review changes (e.g., food safety, alcohol, waste carrier)
• Assist with office and warehouse H&S walk rounds and reporting issues
• Maintain policies and document registers
• Complete COSHH assessments and auditing management system
• Book and manage training of first aid and fire marshals; replenish first aid boxes and update H&S board
• Document control of Contractor RAMS and permits
• Provide basic H&S guidance to stores and SO teams
• Support admin tasks across the wider facilities team
• Assist Health & Safety team in developing company H&S policies, procedures and other documents
• Assist in producing procedures and training manuals for stores and SO
• Take minutes at Health & Safety meetings and support H&S Advisor with administrative tasks
• Occasional travel and field visits may be required

Benefits

• Generous employee discount up to 50% off all OB products
• Access to 24-hour employee assistance programme with Care First
• Flexible holiday – 30 days (including bank holidays) – increasing to 35 days with length of service
• Annual discretionary profit-related bonus scheme
• Westfield Health Cash Plan or Private Medical Insurance options
• Cycle to work scheme
• Refer a Friend incentive
• Enhanced maternity, paternity, adoption and shared parental leave
• EDI and Inclusion initiatives; Mental Health support
• Education and support through 360L eLearning platform

What we look for

• Intermediate-level knowledge of Microsoft Office (Word, Excel, Outlook)
• Previous administrative experience in a health & safety or facilities team
• Excellent verbal and written communication skills
• Ability to absorb new information, including H&S legislation and industry guidance
• Solution oriented and able to solve problems efficiently
• Flexible, adaptable and able to work autonomously when required
• Desire to work within a health and safety role and willingness to learn and attend training

Equity, Diversity & Inclusion

At OB, we are committed to equity, diversity and inclusion. We welcome all eligible applicants, with a particular interest in candidates from Black, Asian and Mixed Heritage communities. OB is a Disability Confident Committed employer. For more information, see the EDI commitments on our website.