Job Description

Data Privacy Analyst

Contract: Full-time, permanent

Team: EMEA Office of Audit & Privacy

Office Location: London or Sheffield, UK

The role:

The role will join the in-house legal department supporting the Data Privacy Office with European, Middle East, and sub-Saharan Africa privacy and data protection related matters.

You will assist the Data Privacy Office in the administration, management, and continuous improvement of the Firm’s Privacy Program.

What your day will look like:

• Assist the EMEA Regional Privacy Officer, Data Protection Officer, wider OGC team and HR (EMEA) in the investigation and handling of data privacy incidents, including co-ordination, investigation, response, logging and reporting of those incidents.
• Assist in the management and coordination of other on-going compliance e.g. the Record of Processing under the GDPR’s Article 30, projects, and business reviews (e.g. supplier/TPV transfer impact assessments and country reviews).
• Continuously assess the Firm’s operations to review and update policies, processes and procedures related to Fragomen’s privacy practices and programmes (e.g. Data Subject Access requests).
• Keep up to date on current developments of privacy regulations across EMEA (specifically the UK and the European Union e.g. the UK’s Data (Use and Access) Act and the EU AI Act as it relates to personal data.
• Consult with legal counsel regarding privacy topics related to the organisations processes, including IT applications and systems.
• Remain well-informed and support team members with questions related to Privacy concepts.
• Work closely with internal stakeholders, such as legal practice teams and other corporate functions to analyse and respond to privacy related issues and support Data Protection Impact Assessment reviews and processes, including DPIAs related to AI tools.
• Assist with responding to client related surveys and questionnaires regarding the Firm's compliance initiatives.

The team:

The EMEA Office of Audit and Privacy is one of the corporate teams supporting the firm’s core business. The team provides guidance on the myriad of privacy laws, creates firm policies regarding privacy and data, works closely with the firm’s IT security group to develop effective strategies and protections, investigates any data privacy incidents, conducts data privacy impact assessments, fulfills data subject access requests, collaborates with the AI Centre of Excellence, advising on the compliant use of personal information within AI tools in the firm, provides training to all firm employees and negotiates data privacy provisions in client and supplier contracts.

As part of the EMEA Office of the General Counsel (OGC), the EMEA Office of Audit and Privacy works closely with other corporate team members on a wide range of transactional, company secretarial and advisory legal work across EMEA, including commercial contracts (clients and suppliers); employment; property; professional regulation; compliance (including conflicts); sanctions; and litigation.

As part of the team, you will work with experienced immigration professionals and partners in our offices across the EMEA region, as well as being an active part of the wider OGC team which supports Fragomen globally.

What we are looking for:

Essential criteria:

• Experience in business reporting, privacy or information systems (ISO certified / SOC II certified organisations), however other applicable legal /analyst work will also be considered.
• Ability to deliver clear, practical and pragmatic written and oral communications.
• Excellent interpersonal and organisational skills.
• Strong critical thinking skills.
• Knowledge of ServiceNow ticketing and dashboards, OneTrust’s privacy modules, Microsoft D365, Teams, Forms, SharePoint, Excel, Kiteworks and/or Atlassian’s Jira, would be ideal.

Preferred skills:

• Experience working within an international legal environment.
• Professional Certifications preferred (e.g. CIPM, CIPP/US, CIPP/E, CIPT, CIPP/C, FIP).
• Additional languages.

What we offer:

A career at Fragomen will provide you with the opportunity to work in an exciting environment for a broad range of clients, where no two days will be the same. You will face interesting challenges, and will work with dedicated, friendly and ambitious people, where providing exceptional client service is at the core of what we do. We are extremely proud of our diverse workforce at Fragomen, and we are fully committed to providing equal opportunities.

At Fragomen, we value our employees and are committed to providing a comprehensive benefits package that supports your well-being and professional growth. Our UK offerings include:

• Competitive Salary: We offer salaries that reflect your skills and experience
• Health and Wellness: A comprehensive employee assistance programme, gym discounts, medical insurance, Headspace membership and wellbeing platforms
• Lifestyle and Savings: Discount platforms, cycle to work scheme, electric car lease scheme, season ticket loans and family support resources
• Protection and Security: Life assurance, group income protection and a workplace pension scheme including a 5% employer contribution
• Time Away from Work: 25 days annual leave, + bank holidays and 3 personal leave days. Enhanced family leave policies, volunteering days and birthday leave
• Professional Development: Access to our e-learning platform, mentoring schemes and training bursaries (where applicable)
• Hybrid Work Arrangements: The Firm operates a global hybrid working policy which supports flexibility. Depending on your role, you can agree with your manager a minimum of two days per week working in your local office. Flexibility is important, and additional days in the office may be required based on your role, and / or team and business need

What to expect:

• Once you have submitted your application, our Talent Acquisition team will review your skills and experience. If these match the requirements of the position, a member of our team will contact you to schedule an initial phone call.
• If shortlisted, you will be invited to participate in our interview process, which will consist of at least two stages, one of which will be conducted in-person. Depending on the role, you may also be required to complete a written assessment.
• After the interviews, we will carefully evaluate all candidates and make our final decision. You will be notified of the outcome and feedback will be provided.
• At Fragomen, we are committed to fostering an inclusive and accessible workplace for all applicants and employees. If you require any specific accommodations or support during the interview process, please let us know, and we will consider what reasonable adjustments are possible to meet your needs

Who we are:

At Fragomen, we are more than a global immigration services provider – we are pioneers shaping the future of mobility. With a passion for navigating the complexities of immigration, we help individuals and businesses transcend borders, unlocking opportunities around the world. As a diverse, forward-thinking, global business, we combine deep expertise with innovative technology to craft solutions that not only simplify the immigration process but also drive strategic success for our clients. Whether it is assisting multinational companies or helping people start new chapters in their lives, we are driven by the belief that global movement is the key to unlocking a world of possibilities.

We are proud of our team spirit, and we like to reflect this in the way that we work and everything we do. Our Responsible Business Practices (“RBP”) prioritise Fragomen’s social responsibility through a cohesive strategy covering five key focus areas of Wellbeing, Diversity, Equity and Inclusion, CSR, Pro Bono and Sustainability. Our RBP initiatives offer great opportunities for everyone at Fragomen to feel included, get involved and shape thoughtful initiatives and activities. For more information, please visit our website - https://www.fragomen.com/about/responsible-business-practices.html

Fragomen is committed to promoting diversity, inclusion and equal opportunity for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion, disability, sexual orientation, gender identity or intersex status.

All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre-employment screening process. This process may include verifying the candidate’s identity, confirming legal authorization to work in the offered position's location, and conducting a comprehensive background check, where permitted by local regulations.