Overview

Job Title: Data Protection, AI Governance & Freedom Of Information Business Partner

Contract Type: Permanent

Salary: £46,135.03 (£50,806.50 is achieved after 12 months successful performance in the role)

Working Hours: 35 hours per week

Working Pattern: Monday to Friday

Location: London/Liverpool / Hybrid

Note: If you share our values and are excited about making a significant impact at Riverside, please attach a current CV and covering letter. Riverside recruits to potential, not just on skills and experience, so you are encouraged to apply even if you don\'t meet all the essential criteria.

Role Summary: The difference you will make as Data Protection, AI Governance & Freedom Of Information Business Partner. You will support the Group Head of Data Protection, Transparency and AI Governance and the Lead Data Protection and AI Governance Business Partner in executing their duties. You will act as the first point of contact within the Group for queries relating to data protection, freedom of information and related legislation. Ideally, you will administer and manage statutory records held by the Data Protection Team (including mailboxes) and administer all information rights requests (retrieving data, reviewing, redacting and applying exemptions) within strict statutory deadlines.

About Riverside: Riverside is a housing association with a portfolio of over 75,000 affordable residential and retirement homes across the UK. We provide services from homelessness support to retirement living and are committed to creating positive community impact.

Responsibilities

Role Profile

• Support the Group Head of Data Protection, Transparency and AI Governance and the Lead Data Protection and AI Governance Business Partner
• Act as first point of contact for queries relating to data protection, freedom of information and associated legislation
• Provide practical second line advice, guidance and support to relevant areas of the Group
• Administer and manage all statutory records held by the Data Protection Team, including mailboxes
• Administer information rights requests (retrieving data, reviewing, redacting and applying exemptions) within statutory deadlines
• Administer FOISA/FOIA requests within deadlines
• Define and develop the FOISA process, including publication scheme development for Riverside Scotland
• Champion information rights and provide guidance to colleagues, customers, partners and suppliers
• Support DPIA processes within the Group
• Assist in reviewing contracts for data protection compliance (data processors, information sharing agreements, etc.)
• Prepare papers for relevant committee/board meetings
• Produce management information on breaches, risk, and statutory timeframes
• Prepare renewals for registrations/subscriptions (e.g., ICO)
• Coordinate and develop regular internal data privacy communications
• Support business functions in developing controls for DPA and FoIA compliance

AI Governance

• Develop and implement the group\'s AI governance framework and best practices
• Maintain up-to-date records of all AI systems, projects, models, and third-party engagements
• Support documentation and cataloguing of AI initiatives
• Advise on organisational controls to support AI governance
• Assess reputational, cultural, legal and regulatory risks related to AI systems
• Participate in AI risk classification, assessment and mitigation
• Conduct due diligence and risk evaluations for AI initiatives with external vendors
• Assist in regular AI compliance reports and dashboards
• Assist in training programs on AI ethics, governance, risk and compliance
• Promote responsible AI practices and knowledge sharing
• Collaborate with stakeholders to support responsible AI practices

Cross Team Working

• Drive cohesion between the DP & AI Governance team and other functions within Information Governance
• Support the Group Head to ensure the team acts as a true second line of defense
• Ensure excellent service for colleagues and customers when providing advice and support

Other

• Role model Our Riverside Way and collaborate to achieve Riverside culture
• Maintain the register of processing activity for the Group
• Contribute to testing of compliance with policy and processes
• Promote continuous improvement in DP, FoIA and compliance matters
• Work with colleagues who have other Information Governance responsibilities

Other Information

• The Group has offices across the UK; travel to other locations may be required
• Role involves handling sensitive information and requires confidentiality
• Flexibility in working hours is required
• Commitment to equal opportunities and non-discriminatory practices

Person Specification

Essential

• Understanding of Data Protection, Freedom of Information and related legislation
• Good level of IT skills and literacy
• Proficiency in Microsoft Word, Excel and PowerPoint
• Excellent written and verbal communication skills
• Self-motivated with good analytical skills and attention to detail
• Ability to work under pressure and meet deadlines
• Ability to prioritise workload and stay organized
• Proactive in setting goals and achieving deadlines

Desirable

• Experience in a highly regulated customer-focused sector

About Us

Riverside is a leading not-for-profit social housing and regeneration organisation, owning or managing around 75,000 homes. We are committed to transforming lives and revitalising neighbourhoods, with plans to build over 15,000 affordable homes in the next decade.

Our Values and Behaviours

Creating an Inclusive Environment