Executive Assistant to Director - 13 month FTC

Flexible – Hybrid - 1 day per week in office (either Edinburgh or Glasgow office )

Full Time: 37.5 hours per week

Salary: £37,181 per annum

Ready to be at the heart of a mission-driven Scottish based charity. We’re looking for an exceptional Executive Assistant to support our Director and senior leadership team – someone who thrives in a fast-paced environment and can juggle priorities with calm confidence and absolute discretion.

What you’ll be doing:

• Act as right hand to the Director – managing diaries, inboxes, travel, and communications with precision and poise
• Coordinate senior leadership activities and governance functions across Scotland and the UK-wide team
• Provide high-quality secretariat support to the regional Committee – from planning and papers to minutes and follow-ups
• Anticipate needs and drive the smooth running of meetings, briefings, and key engagements, including media appearances
• Produce sharp, well-crafted documents and communications on behalf of senior leaders
• Maintain systems, shared drives, and SharePoint tools to keep leadership workflows efficient and streamlined
• Support internal communications, staff engagement, and special projects that shape our culture and impact
• Be the trusted go-to person for senior leaders – a steady hand managing complex tasks, relationships, and information flow

What we’re looking for:

• Significant experience supporting senior leaders or Boards – you know how to manage up and keep things moving
• Outstanding organisation and time management skills – you’re a natural at juggling priorities under pressure
• First-rate communication skills – written, verbal, and everything in between
• Confident using Microsoft Office tools, especially SharePoint, Word, and Excel
• Experience of committee or Board support, including agenda setting, minute taking, and follow-up
• Discretion, diplomacy, and professionalism – you're trusted with sensitive information and high-level relationships
• Energy, initiative and proactivity – you spot what needs doing and get it done

In return you will enjoy:

30days holiday + bank holidays

Flexible working hours and practices

Competitive pension scheme and salary sacrifice benefits