As Executive Assistant and Alumni Operations Coordinator at Imperial, you'll support a global alumni network of over 260,000 leaders in science, engineering, medicine, and business. Working closely with the Director of Alumni Engagement, you'll provide vital administrative support and help deliver projects that strengthen alumni connections and advance Imperial's Science for Humanity strategy. With a major fundraising and engagement campaign ahead, your role will be central to achieving ambitious goals. This full-time hybrid position is based at our White City campus, with occasional travel to South Kensington.

You'll keep the Alumni Engagement team running smoothly by supporting the Director of Alumni Engagement with high-level administration and project coordination. Responsibilities include managing meetings, communications, and initiatives that connect alumni with Imperial and each other. As the university's major campaign progresses, you'll contribute to team projects, content creation, and stakeholder engagement—bringing strong organization, attention to detail, and a customer-focused approach. If you're adaptable, collaborative, and enjoy combining precision with creative problem-solving, this is your chance to make a real impact in a dynamic, mission-driven team.

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Requirements

• Proven experience in administrative and project support roles.
• Ability to manage multiple programmes and team-wide initiatives.
• Confidence with budgets and financial tracking.
• Discretion in handling confidential information.
• Excellent organisational skills, attention to detail, and deadline management.
• Strong written, verbal, and interpersonal communication skills.
• A collaborative, flexible approach with a customer-focused mindset.

About Imperial

Welcome to Imperial, a global top ten university where scientific imagination drives real-world impact. Join a vibrant community tackling global challenges—from health and climate to AI and business. Your work will help shape the future. With 22,000 students, 8,000 staff, and nine London campuses, you'll collaborate with passionate minds across a global network. Be part of something bigger. Join us at Imperial.

Our Culture

We work towards equality of opportunity, eliminating discrimination, and creating an inclusive working environment for all. We encourage applications from all backgrounds, communities, and industries, and are committed to employing a diverse team. Our values—respect, collaboration, excellence, integrity, and innovation—are at the core of everything we do.

Benefits

• Sector-leading salary and remuneration package (including 39 days' annual leave and generous pension schemes).
• Workplace benefits such as flexible working policies, family leave, on-site leisure facilities, cycle-to-work scheme, and interest-free season ticket loans.
• A diverse, inclusive, and collaborative culture with staff networks and resources to support wellbeing.