Overview

Executive Assistant to CEO and Board at London Youth

This is a key role in providing administration and organisational support to the CEO and the Board. The successful candidate must have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative skills, and the ability to maintain a balance among multiple priorities. This is a part-time position with flexibility on the number of days worked each week, with a minimum one to two days in the office.

What you will be doing

• Manage the Chief Executive's schedule and diary, ensuring there is adequate time for meeting preparation and follow up.
• Provide project support and coordinate briefing packs for the Chief Executive to ensure they have comprehensive information for any meetings and activities.
• Manage the Board's meeting schedule and calendar of events.
• Attend meetings, including the Annual General Meeting, to take and produce accurate minutes and update the Rolling Agenda and Actions Sheet.
• Handle confidential information with discretion and maintain the highest standards of confidentiality.

What you bring to the role

• Experience of and commitment to delivering the best support possible so that the Board and CEO can be as effective as possible.
• An initiative-taking approach – looking ahead and resolving potential issues.
• Responsiveness to changing demands and able to adapt workload to provide the support that is needed.
• Comfortable managing upwards and communicating assertively and confidently with senior executives and managers.
• Excellent attention to detail and the ability to work on your own initiative.
• Demonstrable experience in preparation of papers, with a proven ability to take and write accurate and comprehensive minutes of meetings.
• Advanced knowledge of Microsoft Office applications.
• You will be able to demonstrate our values of being: Ambitious, Collaborative, Inclusive, Accountable.

Job Benefits

• Generous holiday allowance - 39 days paid annual holiday each year (part-time holiday allowance prorated).
• Employer 4% pension contribution.
• Additional leave granted to support voluntary activity.
• Free access for you and your family to the Employee Assistance Programme.
• Free access to the Headspace app for you and your family.
• Free Health Care Cash Plan.
• Flexible working opportunities considered.
• You'll be working with a fantastic team of passionate colleagues across London Youth.
• You will be making a difference to the lives of young people.

About London Youth

We are London Youth: a charity on a mission to support the capitals youth sector to improve the lives of young people. We do this with and through our members a network of 600 youth organisations and at our two outdoor residential centres, Hindleap Warren and Woodrow High House. Throughout our 135-year history, community youth organisations have provided a constant lifeline and a vital safe space outside the family and formal education, where young people can develop confidence, resilience and skills. Young people need opportunities outside school to have fun with their friends, to make a positive change in their communities and to shape the city they live in. We look to work with all young people, focusing particularly on those who wouldn't otherwise have access to the kind of opportunities we offer.

In 2023-24, we worked with 591 member youth organisations who supported 710k+ young Londoners. 28,676 young people took part in our programmes, events and activities, with nearly 18,000 enjoying our outdoor learning centres, Woodrow High House and Hindleap Warren. 2,000 youth professionals benefited from 184 training and network sessions we delivered.

Seniority level

• Mid-Senior level

Employment type

• Part-time

Job function

• Administrative

Industries

• Administrative and Support Services

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