Executive Assistant to CEO (Business and personal)

Join to apply for the Executive Assistant to CEO (Business and personal) role at HSPG.

Essentials

• Platform: Group
• Status: Full time, permanent
• Salary: TBD
• Base: London. We typically work 4 days in the office, 1 day from home.
• Requirement for this role: ideally based in North London, or happy to travel to North London when required.
• Hours: 37.5 hours per week.
• Start: ASAP

The Benefits

• 25 holiday days per year
• 4 ‘Me Days’ per year (take a Me Day – focus on you)
• Team social events and trips
• Wellness allowance of £70 per month to be used for gym, classes, physio or other wellness costs
• Private healthcare with Vitality
• Mintago financial platform
• Drive Electric salary sacrifice
• Enhanced maternity, paternity and parental leave
• Employee referral scheme: £2,000 towards a getaway of your choice

About HSPG

A social impact real‑estate company. Our mission is simple: Building partnerships, creating homes, developing communities. There is a critical lack of affordable housing across the UK, affecting the most vulnerable people in our community.

We build long‑term partnerships with Local Authorities to acquire and manage demand‑driven social and affordable housing across various tenures. Across HSPG’s Living Sector platforms, we are actively acquiring 2,500 high‑quality homes from national housebuilders and developers by the end of 2025. These properties are managed by our experienced team, grouped into portfolios, and funded by our institutional investment partners.

HSPG aims to positively impact our residents’ lives while providing long‑term, sustainable returns for our investment partners.

Core Behaviours

Your core mission is to protect the CEO’s time, energy, and focus so he can operate at maximum impact. You will ensure he is always in flow, being flexible with diary changes to accommodate this. You anticipate what he needs before he asks, remove friction before it’s felt, and resolve problems before they become visible. You thrive in a rapid‑paced, constantly shifting environment where clarity, pace and discretion matter more than anything else.

Obsess

• Organisation: you love turning complexity into clarity.
• Discretion: you treat every detail, conversation, and decision with confidentiality, integrity and respect.
• Solution‑obsessed: finding solutions, not problems, and solving challenges independently.
• Understanding the CEO: how he thinks, works and prioritises focuses.

Excel

• Adaptability: you quickly adjust easily to shifting priorities in an exceptionally fast‑paced environment.
• Anticipation: you anticipate the CEO’s needs, foresee issues and absorb pressure.
• Reliable: when you say "I’ve got it" you mean it and we don’t need to check it.
• Curiosity: you think beyond the task and ask the right questions to understand what the CEO needs.
• Ease and flow: the CEO should feel that nothing is too small or big an ask of you and you’re happy to support him entirely.

Specific Experience

• At least 5 years’ experience as EA to a founder of a founder‑led business with at least £10m annual turnover.
• Full driving licence, and own car.

Outcomes & Metrics

Build a deep understanding of the CEO’s priorities, rhythms, preferences, energy patterns and pressure points, and begin adapting support accordingly. Within 8–10 weeks, CEO confirms you consistently “get” his priorities and working style (qualitative but clear). Demonstrable improvement in how you pre‑empt his needs (measured through weekly check‑ins).

Establish full ownership of the CEO’s diary, eliminating conflicts, unnecessary meetings, clashes (i.e. allowing for adequate time for potential meetings running over) and low‑value activity. 90–95% diary alignment to CEO’s actual priorities. Zero double‑bookings, incorrect holds or preventable clashes. At least three low‑value recurring meetings removed, restructured or delegated.

Create clarity, calm and flow around the CEO’s work: inbox, tasks, travel, personal admin, reducing cognitive load immediately. Noticeable reduction (25%) in CEO needing to chase, remind or re‑direct.

Faster response management: all diary or priority changes acknowledged same‑day; urgent matters within one hour. CEO reports improved mental space and fewer admin interruptions.

Build strong working relationships with the EA team, senior leaders and external key contacts, so coordination becomes seamless. Positive feedback from COO, EA team and 2+ key external stakeholders on alignment and clarity.

All dependencies for diary, travel, docs and briefings run through you without gaps. Support CEO with new proposed organisational schedule, implement it and iterate with him.

Seniority level

• Mid‑Senior level

Employment type

• Full‑time

Job function

• Administrative

Referrals increase your chances of interviewing at HSPG by 2x.