Overview

Location: Hybrid - minimum 2 days a week at our London office at The Food Exchange, Vauxhall

Contract type: Permanent - Part-time, 24 hours p/w

Salary: £40,000 - 50,000 based on experience (pro-rata)

Start date: ASAP

Eligibility: We are unable to offer visa sponsorship at this time and can only accept applications from candidates with the Right to Work in the UK

About Oddbox

Oddbox is on a mission to tackle food waste - one of the most solvable climate challenges, responsible for nearly five times the emissions of the aviation sector. Our subscription service has already saved over 50 million kilograms of fruit and vegetables. Join our team to help create even greater impact and inspire more people to reduce food waste – one curvy cucumber at a time.

The Role

We’re looking for a proactive and highly organised Executive Assistant to support our CEO and co-founder, Emilie. In this role, you’ll play a key part in keeping her schedule, meetings, and communications running smoothly, enabling her to focus on driving our mission forward.

This is a part-time role, working 24 hours per week over 3–5 days.

Key Responsibilities

• Proactively manage and maintain Emilie’s diary
• Inbox management, including responding to emails and flagging urgent matters
• Assist with the planning and preparation of meetings, including Board and Senior Leadership Team meetings, producing first drafts of decks & agendas and taking accurate minutes
• Lead the annual and quarterly planning process
• Facilitate and host meetings (e.g. weekly leadership team meetings) on Emilie’s behalf, ensuring agendas are set, discussions are productive, and actions are agreed and followed up
• Draft and edit reports, presentations, speaker notes, and other communications on Emilie’s behalf
• Draft quarterly investor reports and manage investor queries
• Make travel and accommodation arrangements, ensuring all details are prepared in advance
• Act as a point of contact for internal and external stakeholders, handling queries with professionalism and ensuring timely resolution
• Support the organisation of departmental and team events and socials (both virtual and in-person), including end to end ownership and delivery of quarterly “Town Hall” meetings
• Provide project management support when required, tracking progress and ensuring timely completion of tasks
• Independently lead small projects, delegated by Emilie when needed
• Support the wider C-Suite and leadership team on an ad-hoc basis as required
• Collaborate with the People team on culture and change management initiatives

Required Experience

• Previous experience as an Executive Assistant or Business Manager supporting C-suite level leadership
• Strong experience in planning and internal communication
• Strong administrative skills, including diary and email management and minute-taking
• High proficiency with Google Docs, Sheets, and Slides (or similar tools)
• Experience managing multiple priorities in a fast-paced environment

Required Skills & Mindset

• Excellent organisational and time management skills
• Clear and confident communication style, with strong interpersonal skills
• Proactive, solutions-focused, and comfortable using initiative
• High level of professionalism, integrity, and discretion
• Collaborative and adaptable, with the ability to work effectively across teams

Nice to Have

• Experience working in a scale-up or purpose-driven business
• Experience in delivering culture initiatives

Why Join Us

• Play a pivotal role in supporting Emilie and our leadership team
• Be part of a passionate, purpose-driven team tackling one of the most solvable climate challenges
• Drive real change within a sustainability-focused, tech-driven business
• Work in a collaborative, values-driven culture with plenty of team connection

How to Apply

If you're looking for an opportunity where you can make a tangible impact, we want to hear from you. Apply now and help Oddbox make every box count.