Executive Assistant to Chief Medical Officer and Office Manager, Cambridge MA
2 Days Old
Executive Assistant to Chief Medical Officer and Office Manager, Cambridge MA
Join to apply for the Executive Assistant to Chief Medical Officer and Office Manager, Cambridge MA role at myGwork - LGBTQ+ Business Community
Executive Assistant to Chief Medical Officer and Office Manager, Cambridge MA
1 week ago Be among the first 25 applicants
Join to apply for the Executive Assistant to Chief Medical Officer and Office Manager, Cambridge MA role at myGwork - LGBTQ+ Business Community
This job is with Isomorphic Labs, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.
Isomorphic Labs is applying frontier AI to help unlock deeper scientific insights, faster breakthroughs, and life-changing medicines with an ambition to solve all disease.
The future is coming. A future enabled and enriched by the incredible power of machine learning. A future in which diseases are curtailed or cured starting with better and faster drug discovery.
Come and be part of an interdisciplinary team driving groundbreaking innovation and play a meaningful role in contributing towards us achieving our ambitious goals, while being a part of an inspiring and collaborative culture.
The world we want tomorrow is the one we’re building today. It starts with the culture at this company. It starts with you.
About Iso
Isomorphic Labs (IsoLabs) was launched in 2021 to advance human health by building on and beyond the Nobel-winning AlphaFold system. Since then, our interdisciplinary team of drug discovery experts and machine learning specialists has built powerful new predictive and generative AI models that accelerate scientific discovery at digital speed.
Our name comes from the belief that there is an underlying symmetry between biology and information science. By harnessing AI’s powerful capabilities, we can use it to model complex biological phenomena to help design novel molecules, anticipate how drugs will perform and develop innovative medicines to treat and cure some of the world’s most devastating diseases.
We have built a world-leading drug design engine comprising AI models that are capable of working across multiple therapeutic areas and drug modalities. We are continually innovating on model architecture and developing cutting-edge capabilities to advance rational drug design.
Every day, and with each new breakthrough, we’re getting closer to the promise of digital biology, and achieving our ambitious mission to one day solve all disease with the help of AI.
Executive Assistant to Chief Medical Officer and Office Manager - Cambridge, MA
Your Impact
As the Executive Assistant (EA) and Office Manager, for our new location in Kendall Square, Cambridge, Massachusetts, you will play a pivotal role in establishing Isomorphic Labs' first U.S. presence. In this hybrid role, you will be the on the ground responsible person for ensuring operational excellence and cultivating the collaborative culture of our global offices. You will also provide dedicated support to our Chief Medical Officer (CMO), empowering their success as they build a team and integrate seamlessly into the global Executive Leadership Team.
This position requires a dynamic and proactive individual who can balance strategic executive support with hands-on workplace management in an innovative, fast-paced environment.
What You Will Do
To reflect the hybrid nature of this role, your responsibilities will be split across two core functions:
As Executive Assistant to the Chief Medical Officer, you will:
- Serve as the primary point of contact and trusted administrative partner for the CMO.
- Proactively manage and optimise a complex global calendar, anticipating needs and strategically prioritising the CMO's time in order to maximise impact.
- Independently prepare insightful agendas, meticulously capturing and documenting meeting minutes, and proactively track action items to completion.
- Support the creation of high-impact presentations and materials for executive level audiences and ensure the timely organisation of critical data for regular reporting.
- Coordinate complex travel arrangements and orchestrate leadership offsites and high profile events.
- Handle highly confidential information with impeccable judgement and discretion.
- Liaise closely and work collaboratively with the global EA community at Isomorphic Labs.
- Work collaboratively with the wider Central Operations Experience team to ensure consistency with global workplace policies and local regulations.
- Work closely with our London-based Senior Workplace Manager, manage our workspace strategy in Cambridge, taking ownership of the day to day running of the office, ensuring a smooth, efficient and welcoming environment for all.
- Act as the primary point of contact for team members, vendors and on-site service providers, helping to resolve queries in a timely manner.
- Oversee maintenance programs and repairs to ensure the office is consistently maintained to a high standard.
- Optimise the workplace, including layout improvements, setting up new desks, managing meeting rooms, light tech support and additional ad hoc projects as required.
- Lead workplace onboarding for all new hires, ensuring they are fully integrated into our processes, security protocols and health & safety standards from day one.
- Provide support to employees visiting from other locations, ensuring they feel welcome.
- Support on Recruitment and People team needs where required.
- Support interdisciplinary working by coordinating in-office events, team activities, and wellness initiatives to enhance our overall employee experience.
- Champion our company culture by being a role model for our values.
Skills and Qualifications
- Proven experience in a hybrid or highly varied role supporting a C-level Executive while simultaneously managing dynamic office operations through periods of high growth.
- Demonstrable experience launching or setting up an office, including vendor management, budget oversight, and facilities coordination.
- Excellent decision-making skills and the ability to prioritise based on organisational needs.
- Exceptional ability to anticipate the needs of senior leadership, make decisive judgments, and strategically prioritise competing demands in a fast-paced environment.
- Impeccable organisational skills with a proven ability to manage multiple competing priorities, from executive calendars to operational projects, with meticulous attention to detail and a high standard of operational excellence.
- Expertise in G-Suite (Gmail, Calendar, Docs, Sheets, Slides).
- Polished written communication skills, able to draft clear, concise, and professional correspondence and documents with meticulous attention to detail.
- Excellent interpersonal skills, with the confidence to build rapport and interact professionally with individuals at all levels, both internally and externally.
- Experience working within a fast-paced pharmaceutical, biotechnology, or clinical research environment.
- Formal project management experience or qualifications.
- Experience working in a global company and collaborating across different time zones and cultures.
We are guided by our shared values. It's not about finding people who think and act in the same way. These values help to guide our work and will continue to strengthen it.
Thoughtful
Thoughtful at Iso is about curiosity, creativity and care. It is about good people doing good, rigorous and future-making science every single day.
Brave
Brave at Iso is about fearlessness, but it’s also about initiative and integrity. The scale of the challenge demands nothing less.
Determined
Determined at Iso is the way we pursue our goal. It’s a confidence in our hypothesis, as well as the urgency and agility needed to deliver on it. Because disease won’t wait, so neither should we.
Together
Together at Iso is about connection, collaboration across fields and catalytic relationships. It’s knowing that transformation is a group project, and remembering that what we’re doing will have a real impact on real people everywhere.
Creating An Extraordinary Company
We believe that to be successful we need a team with a range of skills and talents. We're building an environment where collaboration is fundamental, learning is shared and every employee feels supported and able to thrive. We value unique experiences, knowledge, backgrounds, and perspectives, and harness these qualities to create extraordinary impact.
We are committed to equal employment opportunities regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, pregnancy or related condition (including breastfeeding) or any other basis protected by applicable law. If you have a disability or additional need that requires accommodation, please do not hesitate to let us know.
Hybrid working
It’s hugely important for us to share knowledge and build strong relationships with each other, and we find it easier to do this if we spend time together in person. This is why we follow a hybrid model, and would require you to be able to come into the office 3 days a week (currently Tuesday, Wednesday, and one other day depending on which team you’re in). If you have additional needs that would prevent you from following this hybrid approach, we’d be happy to talk through these if you’re selected for an initial screening call.
Please note that when you submit an application, your data will be processed in line with our privacy policy.
>> Click to view other open roles at Isomorphic Labs
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#J-18808-Ljbffr- Location:
- Cambridge, England, United Kingdom
- Salary:
- £60,000 - £80,000
- Job Type:
- FullTime
- Category:
- Management & Operations