The Role An experienced EA with an excellent eye for detail, you are the gatekeeper of the Chief Financial Officer (CFO), Chief Digital Officer (CDO) & Chief Growth Officer (CGO) diaries and play a pivotal role ensuring their day to day runs as smoothly as possible. You will join and work closely with another EA who looks after our founders: the Chief Executive Officer (CEO), Chief Operating Officer (COO) and Chief Creative Officer (CCO). You have a deep understanding of the context of our company and an optimistic, collaborative, can‑do attitude. Your Responsibilities

Manage the CFO, CDO & CGO’s complex diaries with confidence, coordinating and prioritising meetings across multiple teams. Learn the different approaches of the three C‑Suite members and their preferred scheduling and ensure each is hyper aware of their movements on a weekly basis and promptly informed of any upcoming changes. Manage multiple key stakeholders appropriately on behalf of the CFO, CDO & CGO and the different roles that they play. Be a proactive problem‑solver that can anticipate needs before they arise; accountable for expertly managing each calendar, proactively preventing clashes, and meticulously considering all logistical details, including travel and lunch, to ensure seamless scheduling. Manage all travel itineraries and arrangements for the CFO, CDO & CGO, collating and sharing agendas with as much advance notice as possible, including visas and all required travel documentation to ensure efficiency and cost‑effectiveness. Maintain a high level of discretion and confidentiality when required. Thrive in a fast‑paced environment and handle multiple work‑streams that often mean no two days are the same. Play a key role in the global team and represent a global mindset.

Our Responsibilities

Ensure you have meaningful and regular access to your manager to support your personal development and career trajectory. Actively reward performance with promotions, pay increases and a discretionary annual bonus of up to 10% of salary to all employees. Ensure Koto is an equal environment for all its employees regardless of race, gender, age, or sexual preference. Support you in taking family leave and offer significant paid maternity and paternity. Encourage you to take 25 days holiday yearly, in addition to UK bank holidays (on average eight), one additional holiday day per year (capped at 5 additional days), and a studio closure between Christmas and New Year. Contribute an additional 3% to anyone wanting to engage in the Scottish Widows pension scheme. Offer private medical insurance via Vitality Health and a monthly ‘employee wellness’ benefits package via Juno of £75 per month. Offer access to YCN and fund relevant training opportunities to any employee looking to develop themselves and career. Reward five years of service with £5,000 and five days holiday; reward ten years of service with £10,000 and four weeks holiday. Give you the opportunity to work from any of the four Koto studios globally, with appropriate planning and application.

Our Culture

Encourage team to be ‘rationally optimistic’ about the potential of our work, our clients, their businesses, and the power of brand. Pursue the best briefs, inspire meaningful work, and provide an opportunity to make the work of their lives for those interested. Actively cultivate leadership, culture and spaces to encourage this. Work in person with an optional WFH day on Friday, and an additional two weeks remote a year. Believe this produces the best work, mentoring opportunities, collective learning and culture. Encourage autonomy in each member of our team, allowing them to manage their own time, hours and personal commitments appropriately to complete work.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative

Industries

Design Services

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