Executive Support Team Administrator

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Join to apply for the Executive Support Team Administrator role at UCL AI Centre

Join to apply for the Executive Support Team Administrator role at UCL AI Centre

Ref Number B16-01832 Professional Expertise Administration and Business Support Department School of Education (B16) Location London Working Pattern Part time Salary £35,930-£41,255 Contract Type Permanent Working Type Hybrid Available for Secondment No Closing Date 31-Oct-2025

About Us

About IOE

IOE is UCL Faculty of Education and Society.

Founded in 1902, IOE has been shaping policy and helping government, organisations and individuals navigate a changing society for the last 120 years. We embrace collaboration and excellence to create a future that is inclusive and just, and have been ranked number one for education every year since 2014 in the QS World University Rankings by Subject.

About The Directorate

Led by the Director and Dean, the IOE Directorate is the central administrative office for the IOE and acts as the point of contact for senior central UCL officers, other faculties of UCL and external organisations. It is responsible for setting, managing and monitoring the overall strategic direction and operational plans for the IOE. The Directorate’s Executive team comprises the following staff:

The Directorate works closely with the six Heads of Department, the Vice-Deans and the leads for professional services departments within IOE, including research services, business and enterprise, and marketing and communications.

About The Role

To support the Executive Officer (EO) and two Executive Assistants (EA) in the efficient functioning of the Directorate and across the faculty, providing administrative support to multiple members of IOE’s Senior Management Team within the Directorate.

This is an important post within IOE’s Directorate, offering an opportunity to undertake a wide variety of operational activities including interacting with individuals both inside and outside of UCL.

This post is available at 0.8 FTE (29.2 hours per week) with a start date of January 2026.

Interviews will be held on 19th November 2025.

About You

You will have demonstrable and relevant professional administrative experience: substantial office/administrative experience including managing busy and complex electronic diaries, servicing committees and minute taking.

You will also have experience of handling and maintaining confidential information and communications; working discreetly, sensitively and effectively.

Your application form should address all the person specification points and should clearly demonstrate how your skills and experience meet each of the criteria.

It is important that the criteria are clearly numbered and that you provide a response to each one.

What we offer

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.

These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.

Our faculty holds an Athena SWAN Silver award, in recognition of our commitment to advancing gender equality.

Available documents

Attached documents are available under links. Clicking a document link will initialize its download.

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Location:
London, England, United Kingdom
Salary:
£100,000 - £125,000
Job Type:
PartTime
Category:
Management & Operations

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