Overview

Our client is looking for a Finance and Administration Officer.

Client details: A leader in their field.

Description

To lead on key financial processes—including payroll, sales ledger management and statutory reporting—while providing advanced administrative and office support. The postholder acts as a member of the Corporate Services team, ensuring robust financial control, smooth office operations and cross-cover for critical tasks.

Key Duties & Responsibilities

Finance

Sales Ledger Management

• Raise and process sales invoices, including statutory levy income.
• Record bank receipts and income from assurance schemes, resolving discrepancies with external bodies (e.g. FIA).
• Operate credit-control procedures, escalating overdue accounts and customer disputes.

Payroll

• Complete monthly payroll, ensuring accuracy of salaries, pension and statutory deductions.
• Maintain confidential payroll records and address staff pay queries promptly.
• Ensure PAYE, National Insurance and pension deadlines are met.

Financial Accounting & Compliance

• Prepare and submit VAT returns.
• Post journals for accruals, prepayments and corrections.
• Perform monthly bank reconciliations and daily inter-account transfers.
• Maintain the fixed-asset register.
• Produce monthly and ad-hoc financial reports for senior management.
• Support internal and external audit processes, providing schedules and evidence.

Procurement & PO System Oversight

• Monitor compliance with the procurement policy.
• Oversee the Purchase Order processes on Business Central, train staff, and review expenditure reports.

Administration & Office Support

Provide high-level administrative assistance—proof-reading, formatting documents, drafting surveys and reports.

Coordinate IT onboarding for new starters and act as day-to-day liaison with external IT contractors.

Support the Head of Corporate Services with project administration and data collation.

Deliver reception and office cover when required, ensuring seamless front-of-house service.

Drive continual improvement of office systems and processes.

Profile

A candidate with excellent finance and administrative skills.

Ideally – AAT, HNC/HND or equivalent finance qualification.

Job Offer

This is a permanent, full-time role (35 hours per week, Monday to Friday), based in our office on the outskirts of Edinburgh. We offer hybrid working, with flexibility and a supportive, values-driven culture.

Salary / benefits: Band 2 £30,551 per annum, including 25 days' annual leave (plus 11 public holidays) and a generous 10% employer pension contribution.