Job reference REQ00000018770
Date posted 11/08/2025
Application closing date 28/08/2025
Location: PENRITH
Salary: £32,061- £32,597
Contractual hours: 37
Basis: Full time

Job description

Location: Penrith
Contract Type: x2 permanent positions
Hours: 37 per week

About this opportunity

The Fleet Services Team plays a crucial role in ensuring the safe and legal operation of the Council’s fleet, which includes vehicles and plant machinery. This supports the Council in fulfilling its statutory obligations and delivering essential services.

The team manages a diverse fleet, including waste and recycling vehicles, street scene equipment, pool cars, gritters, tipper trucks, coaches, minibuses, library vans, and fire appliances. It also maintains over 1,000 items of plant, such as trailers and mowers. Responsibilities include procurement of fuel, fuel cards, telematics, administration of pool car schemes, vehicle insurance, taxation, and supporting procurement exercises.

The team also ensures compliance with relevant legislation and guidance regarding vehicles and drivers.

Purpose of this post

To support the management and delivery of Transport and Fleet Management projects through operational, compliance, and administrative tasks, ensuring efficient, safe, and cost-effective fleet services.

Key responsibilities

• Coordinate and process fuel orders using Fleet management systems like Assetminder.
• Manage data within Assetminder, including supplier updates and purchase orders.
• Generate and analyze weekly driver reports using Masternaut software.
• Support vehicle defect compliance and oversee rectification.
• Facilitate invoicing processes and resolve supplier queries.
• Investigate and process vehicle insurance claims.
• Administer pool car systems, including user setup and bookings.
• Act as liaison with external vehicle maintenance suppliers.
• Manage fuel card issuance and tracking.
• Maintain the Fortress fuel management system.

This role is hybrid, requiring a minimum of three days at Skirsgill Depot, Penrith, and up to two days remote work per week.

For informal discussions, contact Ann-Marie Stalker at ann-marie.stalker@westmorlandandfurness.gov.uk or Austin Shields at austin.shields@westmorlandandfurness.gov.uk.

What we offer

Benefits include a competitive pension scheme, enhanced annual leave, and various perks. More details are available on our Careers site.

Additional information

Closing date: 28/08/2025
Interviews: 05/09/25 at Skirsgill Depot, Penrith. Options for in-person or virtual interviews will be discussed.

We offer sponsorship for Skilled Worker visas for eligible roles. For more info, visit GOV.UK.

Safeguarding and Inclusion

We are committed to safeguarding children, young people, and adults at risk. We promote diversity and are an inclusive employer. Disabled applicants meeting the criteria are guaranteed an interview, as are Armed Forces personnel, veterans, and care-experienced individuals under 24 who meet the criteria.