Overview

Freelance Senior Production Project Manager

Studio XAG creates bold spaces that tell big stories. We are a B Corp-certified creative studio in London and Amsterdam that believe in business as a force for good. We create experiences for world-known brands, telling stories that reach a global audience. We seek a confident, fast, and highly organized Freelance Senior Production Project Manager to manage world-class production from our London headquarters and deliver the show-stopping storytelling we are famous for.

Reporting into an Associate Project Director, you will be part of our Project Management Team, working in a challenging, exciting and creative environment. You will have the opportunity to work with great brands on exciting projects, including windows, permanent retail spaces and pop ups; driving planning and organisation across the Production team and bringing projects to life in our on-site workshop within a short timeframe. Working closely with our Production team you will be responsible for project progress, timelines, budgets and margins, ensuring projects are delivered on time and on budget.

Responsibilities

• Project progress tracking, timelines, budgets and margins to ensure on-time, on-budget delivery
• Develop comprehensive project plans including scope, objectives, timelines, quotes and resource allocation
• Oversee all project details from start to finish, including logistics
• Maintain regular and transparent client communications, lead client calls/meetings, and manage changes professionally
• Build and provide cost estimates and client-facing quotes; provide financial status and forecasts
• Collaborate with Production teams and across the business to meet client needs and uphold high standards
• Manage external supplier relationships to outsource production when needed
• Quality control to ensure high standards of execution in workshop and on site
• Plan and execute installations in the UK and overseas
• Create and manage multiple project schedules, identify roadblocks and implement solutions
• Maintain comprehensive project documentation, including reports, status updates and client correspondence

Qualifications & Experience

• 5+ years experience in a similar role, managing production for windows, permanent retail spaces and pop ups
• Excellent experience working with in-house and outsourced production teams
• Seasoned industry professional with varied client-facing experience
• Strong understanding of retail, brand experience and production processes
• Strong IT skills, particularly Excel and Google Sheets; Synergist is a plus
• Experienced and capable in financial management of projects: setup, tracking and billing
• Organised, detail-oriented, and able to work efficiently
• Excellent communication and client-servicing skills
• Strong problem-solving abilities
• Leadership qualities and a hunger to deliver outstanding results

Skills & Responsibilities

• Project Planning: develop comprehensive project plans for multiple projects, including scope, objectives, timelines, quotes, and resource allocation
• Client Communication: maintain regular, transparent communication with clients and the production team; organise and lead client calls and meetings
• Budget Management: manage project budgets, track expenses, provide cost estimates and client-facing quotes, and share financial status with clients and internally
• Internal Collaboration: coordinate with Production team and across the business to meet client needs and uphold standards
• Supplier Relationships: manage and grow external supplier relationships for outsourced production
• Quality Control: ensure high standards of execution in workshop and on site
• Installations: plan and execute installations in the UK and overseas
• Timeline Management: create and manage schedules, meet deadlines, and address roadblocks
• Documentation: maintain project documentation and client correspondence

Benefits

• Day Rate: £300-£400 per day; please state expectations on application
• Location: Hybrid model; 3 days/week from East London studio and 2 flexible days. Normal hours 9am–6pm with flexible hours available
• Belonging and Inclusivity: StudioXAG is committed to equality and welcomes everyone

Details

• Seniority level: Mid-Senior level
• Employment type: Temporary
• Job function: Project Management
• Industries: IT Services and IT Consulting

Belonging and Inclusivity at StudioXAG: StudioXAG is a business that strives for equality for all its people. Known for our storytelling, our different perspectives make us more creative than ever. No matter who you are, you are welcome at StudioXAG.

Status

Note: This is not a TV or film production role