Health and Safety and Estates Manager (Maternity cover)

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Health and Safety and Estates Manager (Maternity cover)

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Executive IT Talent Partner - IT/Technology

Health and Safety and Estates Manager (Maternity cover)

c. £54,000 per annum

Bedford Based

Hybrid Working

FTC – 14 months

Join us at the Money and Pensions Service (MaPS) as the Health and Safety and EstatesManager where you will play a crucial role in overseeing the effective management of the Bedford and London offices, ensuring both health and safety compliance and optimal estates and facilities operations. This position entails the development, implementation, and continuous improvement of the Health & Safety Management System to meet UK regulations while simultaneously managing the estates and facilities function.

The post holder will be responsible for managing lease arrangements, coordinating maintenance programmes, managing corporate contracts, and fostering positive relationships with internal and external stakeholders to deliver a colleague-focused facilities management function. The role is also responsible for planning and coordinating office relocations and estate enhancement works, from workspace planning and lease negotiation to contractor management.

In addition to estates and facilities management, the role requires a strong emphasis on promoting a culture of health and safety across the organisation. The manager will lead the creation and execution of the health and safety strategy, ensuring all staff are trained and compliant with necessary procedures.

Responsibilities also include conducting risk assessments, reviewing incident reports, and chairing the Health & Safety Committee to enhance safety performance. The successful candidate will be pivotal in driving efficiencies, resolving issues proactively, and ensuring compliance with health and safety legislation, thus contributing to a safe and productive work environment for all employees.

You’ll be part of a dynamic team dedicated to helping people across the UK improve their financial wellbeing.

Key Responsibilities:

• Develop, oversee, and continuously improve the Health & Safety Management System (H&S MS) to ensure compliance with UK regulations.

• Establish and maintain the governance framework for health and safety reporting to People & Culture SLT, Executive Committee, and Audit Risk and Assurance Committee.

• Lead the creation and execution of the health and safety strategy aligned with organisational goals.

• Review existing policies, identify gaps, and lead the development of updated health and safety policies and procedures.

• Drive the design and implementation of risk assessment programs, ensuring comprehensive coverage and effectiveness.

• Establish and oversee mechanisms for monitoring, evaluation, and reporting of health and safety performance.

• Review incident reports, near misses, and risk assessments to inform continuous improvement.

• Chair the Health & Safety Committee, ensuring active participation and accountability among diverse stakeholders.

• Promote a culture of safety, accountability, and shared responsibility across the organisation, including development and implementation of a communication strategy.

• Approve and oversee the development of organisation-wide health and safety training programs in liaison with the Learning and Development team.

• Ensure training effectiveness and that 100% of staff are trained in health and safety procedures.

• Allocate resources effectively to support health and safety initiatives, including training, systems, and risk assessments.

• Manage the lease and MOTO arrangements with the respective estate landlords to ensure terms and conditions are upheld and safe occupation of the workspaces

• To effectively manage the function’s corporate contracts and internal service agreements, driving efficiencies and value through successful supplier management

• Manage the function’s annual budget, inclusive of budget setting, monthly forecasting and reporting, and management of payments to suppliers in line with internal governance

• Manage relations with the landlord’s Facilities Management teams, or equivalent, to ensure their compliance with the agreed lease arrangements and issues are proactively resolved

• To procure and manage all contracts and supplier relations regarding health and safety, estates, and facilities management needs, in line with MaPS commercial governance

• Responsible for all building related matters (both directly and indirectly via third party suppliers) including space planning, facilities assets, utilities and property access (including staff, visitors, mail and goods delivery)

• Inducting contractors into Safe Systems of Work by ensuring they comply with MaPS H&S policies and other legislative matters and in return providing them with H&S information relevant to their works

• Ensure that the organisation’s workspaces meet statutory H&S requirements by effectively managing all associated risks issues and mitigating actions

• Responsible for strategic planning to upgrade and maintain workplace facilities, including a comprehensive audit of current conditions, programme of inspections and adherence to preventative and reactive maintenance programmes

• Respond appropriately and effectively to emergency or urgent function related issues

• Lead in the management of estate and facilities related projects and programmes, including office relocation and estate enhancement works

• Proactively manage relationships with both internal and external stakeholders, acting as the main point of contact for estates, facilities management and health and safety

• Line management and development of two direct line reports who are responsible for the delivery of health and safety and facilities operations

You will need to demonstrate the following skills and experience.

• Extensive knowledge of UK health and safety regulations (e.g., HSE requirements, ISO 45001).
• Proven experience in developing and implementing Health & Safety Management Systems in complex organisational environments.
• Strong leadership skills with experience leading cross-functional teams and committees.
• Track record of managing health and safety compliance, audits, and incident investigations.
• Experience in risk assessment and hazard management across diverse operational settings.
• Excellent stakeholder engagement and communication skills to influence senior management and staff.
• Demonstrated ability to develop strategic plans and translate them into operational activities.
• Competent use of all standard MS Office applications
• Strong organisational, time management and planning skills
• Previous experience of delivering facilities and/or office management systems.

About Us

The Money and Pensions Service (MaPS) is based in Bedford, in a recently renovated modern office. This is a wonderful opportunity for you to become an integral part of a dynamic organisation, working to help people across the UK.

At the heart of the Money and Pensions Service are our values – caring, connecting, and transforming, which are the foundation of our success. We’re not only looking for the best people to come and work for us, but we need people who align themselves with our values:

• Caring - We care about our colleagues and the people whose lives we are here to transform.
• Connecting - We will transform lives through our ability to make positive connections.
• Transforming - We are committed to transforming lives and making a positive societal impact.

By fostering our values, we are immensely proud of the inclusive working environment that we have created. The diversity of our people is a strength that we embrace and wish to build upon, so we are committed to attracting people of all backgrounds. Our colleague and ally networks encompass LGBTQ+, neurodiversity, women’s health, men’s health, ethnicity, and diversity.

What We Offer

This role will offer the opportunity to develop your career in a Cloud only environment with a high level of technical freedom, working with other highly technical and skilled engineers as well as benefits below:

• Pension scheme – contributions matched 2 to 1 (up to 10% of your salary)
• Interest-free loan for season tickets for buses and trains
• Cycle to work Scheme
• Subsidised eye tests & flu jabs
• Give as you earn scheme
• Employee assistance programme (EAP)
• Enhanced family and sick pay
• Paid volunteering (2 days a year)
• Recognition Scheme
• Discounts portal to numerous retailers

Flexible Working

At MaPS, we take pride in our flexible approach to work. As standard, we work on a hybrid basis with a minimum of 2 days in the office per week. Hybrid working is a voluntary, non-contractual arrangement and our headquarters in Bedford will be your contractual place of work.

Job Reference: MaPS00922

Close Date: 15/08/2025

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Human Resources

• Industries

  Financial Services and Staffing and Recruiting

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