We are looking for an experienced HR Administrator to undertake a varied role within the recruitment resourcing team our Stevenage site in Hertfordshire.

Job Title: HR Recruitment Administrator (Contract Role)

Rate: £16 per hour PAYE

Location: Stevenage

Dynamic (hybrid) working: 1-2 days per week on-site due to workload classification

Security Clearance: Restrictions and/or limitations relating to nationality and/or rights to work may apply. As a minimum and after offer stage, all successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS), which are managed by the MBDA Personnel Security Team.

The opportunity:

• Co-ordinate and organise interviews for all levels for the UK business.
• Liaise with managers, agencies and Business Support Officers to coordinate diaries.
• Book interviews via the HR system Workday including sending confirmations to both mangers and candidates
• Co-ordination and set up of psychometric testing as required for both general hire and Early Careers Programmes (ECP)
• Monitor Workday for all actions including interviews, conditional and firm offer actions and ECP offers.
• Action Conditional offers and update contract requirements outside of Workday when necessary
• Monitor emails from Occupational Health and security on candidate status, start dates etc and liaise with Recruitment Advisors
• Chase candidates for missing data
• Update SAP with pension status and Contingent Worker (contract) clock numbers after generation
• Update payroll spreadsheet with bonus payments (when applicable)
• Process qualification validation checks through Hedd checks
• Load data into Workday
• Liaise with onboarding team to ensure any changes to process are actioned
• Update holiday status for all employees on start date
• To assist, when required, the administration process for leavers to ensure smooth transition and exit from the business for both general and ECP hire, sending confirmations to the leaver and managers and updating all areas of business of the leaver and updating Workday
• Advise pensions of leavers
• Liaise regularly with your wider Resourcing Admin team with a focus on identifying and agreeing ways of continually improving processes and practices.
• Ensure all HR systems Workday/SAP information is regularly updated, with all changes and amendments.
• Organise and prioritise own workload ensuring all deadlines are met reviewing and monitoring priorities to ensure quality and standards are maintained.
• Investigate problems, queries and issues, presenting conclusions and discussing recommendations.
• Act as a member of the wider Resourcing UK team, participating in meetings and contributing to the planning of activities.
• Carry out any ad-hoc administration tasks as required.
• Liaise with procurement and finance internally to carry through supplier risk checks, PO's and invoicing to ensure suppliers are paid on time.
• Dealing with references according to GDPR criteria
• Processing of queries via the resourcing inboxes
• Scanning/general housekeeping
• Flexibility on working some evenings and weekends to support open days and exhibitions
• Support the HR Admin Team Leader as required.
• Support to Head of Resourcing and wider Resourcing team when needed.

• Possess previous recruitment administration experience within a busy recruitment/resourcing function.
• Experience of working under pressure
• Ability to multi-task with a range of relatively complex support/administration activities
• Excellent communication skills both written and verbal
• Ability to work autonomously and manage own workload
• Strong planning and organisation skills
• Monitor and prioritise workflow to achieve deadlines.
• Diplomacy, resilience and tenacity will be required
• Patience and courtesy to provide an initial contact point for all HR queries
• Willing to support your team and join in wider team activities
• Excellent PC skills - MS Office, Workday, SAP, Recruitment systems experience desirable
• Be a self-starter and motivated to execute this role to an excellent standard
• Respect and maintain confidentiality
• To have a proactive approach and flexibility to support team and colleagues where needed