Overview

Join to apply for the HR Services Associate role at Chubb. We are one of the largest insurers in the world with offices in 54 countries, offering excellent employee benefits and an engaging working culture. We will consider applicants who can demonstrate proven experience in any industry sector; prior exposure to a corporate environment is preferred. This role provides first line employment advice and acts as the first point of contact for HR process and policy enquiries. The team delivers high quality administrative support across the full employee lifecycle. The role focuses on UK policy and process and supports processes across Europe, the Middle East and Africa. We are based in Glasgow City Centre with a blended working approach (home and office) on a 5-day Monday to Friday pattern. This is a fixed-term 12-month position.

Responsibilities

• Employee Lifecycle Support
  • Correctly administer changes to terms and conditions of employment, ensuring correct sign-off, updating systems and contracts, and maintaining employee files.
  • Administer employee benefits, including maintenance of the UK Flexible Benefits system.
  • Handle employment verification requests and manage the probation process to ensure accurate employment status.
  • Own absence policy management, including the administration of the MyHR absence management tool and all family leave policies; ensure leave is recorded and reported to payroll.
• On-boarding And Off-boarding Support
  • Collaborate with the resourcing team to ensure correct onboarding and first-class customer experience.
  • Schedule and coordinate interviews.
  • Process leaver information accurately and speak with employees and line managers to ensure correct holiday accrual for payroll.
  • Add new hires to the MyHR system (Oracle) and update country transfer records.
  • Engage with external providers for pre-employment screening and immigration support; maintain visa/work permit data for sponsored workers.
• Payroll Preparation
  • Maintain the payroll input tracker and ensure payroll payments are processed, including starters, leavers, contractual changes and benefits.
• Wider HR team support
  • Procurement and vendor management.
  • Assist the Reward and HRIS teams with cyclical initiatives and user acceptance testing.
  • Provide administrative support to Talent and Development and Diversity, Equity and Inclusion functions.

Qualifications

• Excellent verbal and written communication skills, with ability to explain policy and processes clearly.
• Conscientious and detail-oriented, able to meet agreed service levels.
• Strong organisational and time-management skills; capable of planning and prioritising workload.
• Previous experience in HR Administration and employee lifecycle support.
• HR systems experience essential, preferably with Oracle.
• Proficiency with Microsoft Word, Excel and Outlook.
• Knowledge of data protection importance.
• Ability to contribute to ad-hoc projects impacting HR processes while delivering BAU.
• Willingness to embrace change that supports team and business needs.
• Commitment to delivering an exceptional employee experience.

Benefits

Competitive salary, annual bonus and pension scheme, 25 days’ annual leave plus the option to purchase 5 additional days. Private medical cover, Employee Share Purchase Plan, Life Assurance, subsidised gym membership, Employee resource groups, 1 day annual charitable leave, Cycle to work scheme, and Employee Assistance program.

Values and inclusion

INTEGRITY. CLIENT FOCUS. RESPECT. EXCELLENCE. TEAMWORK

Our core values dictate how we live and work. We’re an ethical and honest company committed to our clients, mutual trust and respect for employees and partners. We offer a collaborative and supportive working environment where colleagues perform at high levels.

Diversity & Inclusion: At Chubb, our people are our chief competitive advantage. We treat colleagues, candidates, clients and partners with equality, fairness and respect, regardless of age, disability, race, religion or belief, gender, sexual orientation, marital status or family circumstances.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. Please contact us to request accommodation.

Job details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Human Resources
• Industries: Insurance

Referrals increase your chances of interviewing at Chubb. Get notified about new HR Services Associate roles in Glasgow, Scotland, United Kingdom.