About The Role

Adamson Jones has an excellent opportunity for a full time, self-motivated IP administration manager, who wishes to further their career in a growing patent and trade mark attorney practice. In this role, you will be overseeing and maintaining our client database software, as well as assisting with day-to-day processing and docketing of incoming correspondence in our case management system. The successful candidate will need to be experienced in all aspects of patent and trade mark administration, preferably holding either the CIPA or CITMA certificate qualification and having at least ten years’ experience as a IP administrator. Experience managing client database systems, designing and implementing workflows and docketing deadlines is also essential.

The team
Adamson Jones, a part of Gateley, is a dedicated patent and trade mark practice specialising in obtaining intellectual property rights for businesses and organisations in the UK, Europe and throughout the world. As part of Gateley, we work in a progressive arrangement alongside our colleagues in the wider Group to provide clients with the benefits of joined up thinking and can offer our clients a greater breadth and depth of IP services. We also assist in managing and maximising the value of our clients’ IP portfolios to achieve their wider commercial goals, whether this relates to exit, licensing, generating investment or other commercial opportunities.

The person
Duties will be wide-ranging within this role and will include:

• Assume responsibility for our case management software, including liaising with the software supplier and our internal IT team
• Develop, implement and optimise workflows in our case management software related to data entry, client onboarding, updates and records management
• Monitor system performance and troubleshoot issues to maintain smooth database operations
• Processing and docketing incoming correspondence in our case management system, ensuring that deadlines and other data are accurately entered, and tasks are appropriately delegated to colleagues
• Creation of new cases, maintaining client records, and quality control tasks to ensure that the case management system is accurate at all times
• Liaising with both fee earners and clients, and providing support to other members of the administration team where required

An excellent salary is on offer for the individual that meets the company’s needs. The hybrid working arrangement allows a mixture of home and office work.

About Us

The benefits
With support, coaching and feedback from some of the most engaging colleagues around our development and progression opportunities, you will be rewarded for your commitment and loyalty. We offer a competitive remuneration package with the opportunity to receive an annual bonus. We provide learning and development opportunities via our Learn platform and a comprehensive rewards package (My Flex) including annual leave, cycle to work, critical illness benefit, employee assistance programme, group personal pension, health care, season ticket loan and more (grade dependent). Perks At Work/Home offers additional retail benefits, plus Community Online Academy and free courses on various topics.

Gateley overview
Gateley is a legal and professional services group with a culture of forward thinking and straight talking. We support more than 5,700 active clients in the UK and beyond, from FTSE 100 companies to private individuals. The Gateley Story reflects our values, including Ambitious for Success, Forward Thinking, Room to Breathe, Trusted to Do and Working Together. We recognise team members through the Gateley Team Spirit awards.

Diversity, inclusion and wellbeing
Diversity, inclusion and wellbeing are core to Gateley’s culture. We recruit from diverse backgrounds and cultures and provide equal opportunities regardless of age, sex, race, sexual orientation, disability, or culture. We offer flexible working patterns to support work/life balance. Gateley has been recognised by The Law Society as a gold standard for Diversity and Inclusion and is a Stonewall Diversity Champion.

Additional Information
If you are offered a role, pre-employment screening checks will be completed relevant to the role, including eligibility to work, qualifications, any criminal records, financial stability and references.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Project Management and Information Technology

Industries

• Professional Services

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