Overview

WHERE PASSION + PURPOSE ALIGN

Join Introba, a global team of engineers, designers, and consultants shaping the future. Together, we elevate human experiences, build resilient communities, and protect the planet. Our Living Systems approach creates dynamic, smart, and connected environments. With more than 1,000 team members across five countries, we are driven by curiosity, inspiring change and empowering changemakers. We provide world-class building system engineering design, analytics, and consulting services, focusing on net-zero-first solutions using digital and AI technologies. Our culture of innovation ensures that we tackle complex challenges with sustainable and forward-thinking solutions. Our clients' projects are our passion.

Job Summary

We are looking for a confident and outgoing individual with excellent communication skills and interpersonal skills to join our team. This opportunity is open in both our London and Oxford offices with frequent travel required between the two.

The Junior Project Coordinator supports the delivery of high-quality engineering and consulting services by assisting project delivery through undertaking project administration, document control, and project delivery coordination activities. This role is ideal for someone looking to grow into project operations, offering hands-on experience in project systems, internal processes, and cross-functional collaboration. You will work closely with our technical teams (MEP, Fire, Lighting, Sustainability), Project Managers, and the wider support group to ensure consistent, accurate, and efficient delivery of project documentation and coordination of tasks.

On-the-job training and mentoring to develop skills in project coordination, document control, and use of project management systems (e.g., Deltek, SharePoint, Newforma) will be provided.

Responsibilities

• Collaborating closely with project managers to monitor and assist with the set up and progression of internal project documentation throughout the project lifecycle.
• Assist the Project team to ensure that all engineers are given the document control support required
• Liaising with external contacts in relation to document control activities
• Use Introba’s document issuing system (Newforma) including creating and updating production schedules, document numbering, issuing drawings, and reconciling historical issues
• QA check title blocks of documents and drawings before issuing
• Administrator on external document control sites for issuing and managing documents as needed for certain projects
• Download required information from the client’s external document site and file on project drive according to procedures
• Track incoming drawings, RFIs, and tech subs, and download and distribute to appropriate teams
• Upload responses to drawings, RFIs, and tech subs to external document sites
• Work closely with Project Managers and their teams to coordinate issues of documents and track project deadlines
• Supporting the day-to-day implementation of company processes in respect of HS&E, BS EN ISO 9001 and ISO 14001
• Administration of Project Financial Set up/Configuration in Deltek
• Adding additional fees
• Awareness and understanding of the status of project tasks and phases as well as resource plans.
• Updating/Creating new opportunities
• A growing understanding of report generation on project performance
• Project Report Formatting
• PDF merging and conversion
• Formatting Reports
• Collating Info to create Schedules / PowerPoints and Word
• Assisting Project PMs in production of monthly progress reports

Key Skills Requirements

• Computer literate, with a good working knowledge of Microsoft Office suite.
• Excellent attention to detail and accuracy, with the ability to identify cross-discipline documentation for errors and inconsistencies.
• Ability to multi-task
• Excellent communications skills
• Self-motivated, proactive, and able to work on own initiative
• Organized and efficient with the ability to set priorities, follow up and meet deadlines
• Numerate
• Reliable and punctual
• Willingness to learn
• Ability to follow through with problem solving skills
• Adaptable to varying responsibilities and tasks
• Interest in developing systems
• Educated to A Level, BTEC or equivalent – Desirable
• Training or Certification in business admin or document control – desirable
• Familiarity with ISO 9001, ISO 19650 or Construction project workflows – a plus

Additional Information

• All candidates must be eligible to work in the UK without company visa sponsorship.
• With offices across the UK, Australia, Canada, US, and Serbia staffed by engineers, planners, designers, and consultants, we are always looking for top talent to join our ranks.
• As an Introba team member, you\'ll enjoy competitive pay, top-notch wellbeing benefits, and a mental health support programme. Our hybrid work model and flexible hours promote a healthy work-life balance.
• We invest in your career growth with peer mentoring, soft skills training, CPD programmes, and individual development plans supported by a generous training budget.
• Diversity, equity, and inclusion are core values for us. Our Employee Resource Groups offer social, educational, and outreach opportunities.
• Sustainability drives our work. We\'ve spearheaded initiatives like LETI and authored guides for CIBSE towards a zero-carbon future.