Overview

Office & Hospitality Assistant role at Fisher German LLP – London office. This is a full-time, office-based position with working hours from 08:45 to 17:15, Monday to Friday.

Responsibilities

• Act as the initial point of contact, offering a warm and professional greeting to visitors, clients, and colleagues.
• Provide hospitality for meetings and events, coordinate refreshments, and maintain well-presented meeting rooms, while adhering to the budget.
• Provide colleagues with weekly briefings of upcoming meetings, visitors, operational updates and liaise with all parties to ensure minimal disruption to the working day.
• Oversee office management activities, including ordering stationery, office supplies, and refreshments.
• Receive, sort, and distribute incoming and outgoing post, deliveries, and courier packages.
• Coordinate office events, book and manage travel arrangements, including train tickets, accommodation, and event support.
• Liaise with contractors and service providers for maintenance and support.
• Conduct health and safety inductions for new starters and visitors, keep accurate records, and promote safety.
• Support social media efforts in collaboration with the Business Development & Communications team to share London PR content and help upskill colleagues with posting and interaction on social media (training will be provided).
• Manage the office mainline, answer and direct telephone calls, take messages, and handle general enquiries.
• Maintain the London Client Records Management database for London colleagues to ensure accurate and current information.
• Maintain office tidiness and ensure communal areas are clean and welcoming.
• Conduct confidential, ad hoc research projects to support the London office.

Qualifications & Skills

• Highly organized with exceptional service standards.
• Strong IT skills with experience in Word, Excel, SharePoint and MS Teams.
• Excellent written and verbal communication skills.
• Experience in office administration and/or hospitality roles, with discretion and attention to detail.
• Aware of health & safety practices and willingness to undertake inductions (training will be provided).
• Proven organisational and time management skills, with the ability to prioritise tasks and work under pressure.

What We Offer

• A discretionary bonus scheme
• A generous holiday allowance starting at 25 days, increasing to 30 days, plus an additional day for your birthday and extra days for the festive period.
• Enhanced maternity, paternity, adoption and shared parental leave
• An online money saving portal
• Death in Service cover and access to an Employee Assistance Programme
• Volunteering Leave equivalent to 2 days per year (pro rata if part-time)

Why Fisher German?

We offer a hybrid working approach, allowing days in the office and project work from home. You’ll be part of a social and digitally connected workforce with opportunities to get involved in activities and events. We are proud to be an Equal Opportunities Employer.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Management and Manufacturing

Note: This description reflects responsibilities and requirements of the role as provided. For more details, refer to Fisher German LLP’s official job posting.