Overview

Your Growth Unleashed – At Synpulse we transform as a global management and technology consultancy focused on financial services. Since 1996 we have delivered strategy, operations, and technology expertise to banks and insurers worldwide. This role is based in London and is part-time, with some hybrid flexibility depending on team and operational needs.

About the job

As the welcoming face of our London office, you will create a positive, professional environment for employees and visitors. You will manage daily office operations, support health and safety, assist with IT and facilities, and help keep everything running smoothly.

Responsibilities

• Office operations: manage daily functions, incoming post and deliveries, office supplies, and occasional office or desk moves.
• Facilities & vendor coordination: liaise with building management, report issues, and maintain high facility standards.
• Internal events & culture: organise and support internal events to strengthen team connection; coordinate with other offices or teams as needed.
• Health & safety compliance: coordinate Display Screen Equipment (DSE) assessments and support a safe workspace.
• Employee onboarding & support: assist IT with laptop setups for new joiners and arrange professional photos as part of onboarding.

About you

Education And Qualifications

• Relevant training in office or facilities management, health and safety, or administration is desirable.

Key Skills And Behaviours

• Strong organisational and time management skills; able to manage multiple priorities.
• Excellent interpersonal and communication skills; comfortable engaging with colleagues at all levels.
• Proactive, resourceful, solution-oriented; takes ownership of tasks.
• Attention to detail and ability to maintain office standards.
• Discretion and responsibility in handling information and coordinating access.
• Ability to work independently with minimal supervision and manage external relationships (e.g. building management).
• Proficient in Microsoft Office tools and digital workplace systems.

Previous Experience

• Proven experience in an office coordinator, office manager, or similar role.
• Experience supporting internal events or employee engagement activities.
• Experience managing facilities within a shared office environment is advantageous; basic IT troubleshooting or coordination with IT support is helpful.

This role is part-time and primarily office-based with some hybrid flexibility.

Why us

• Opportunity to shape the UK office through internal initiatives (CSR, DE&I, recruitment, marketing).
• Two-week onboarding program to orient you to Synpulse’s values and methods.
• Continuous learning and development through our Academy Program.
• Innovative team bonus scheme aligned with our One Spirit approach.
• Hybrid working environment and competitive salary with additional benefits listed below.

Benefits

• 25 days annual leave plus bank holidays in England
• Pension: 6% employer contribution and 3% employee contribution
• Paid time off for volunteering (2 days per year)
• Private medical insurance with dental care through Vitality
• Life insurance
• Enhanced maternity and paternity leave
• Employee Assistance Programme with 24/7 mental health support
• Cycle scheme and Tech scheme

Documents to start the process

• CV

For more information, please visit www.synpulse.com. We are committed to fostering an inclusive and supportive environment for all candidates and will accommodate diverse needs and preferences throughout the interview process.