Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from Living Imaginaries

Founder, Doctoral Researcher & WHO Consultant

Terms of Reference

Independent Contractor – Operations & Engagement Coordinator

Living Imaginaries

Duration: 30 days over 6 months (September 2025 – February 2026) Part-Time

Location: Remote, with preference for UK (ideally London) or Europe‑based candidates.

Deadline: 20 August 2025

Background

Living Imaginaries is a social enterprise working across the interconnected challenges of climate change, biodiversity, health, food, and justice. We combine creative re-imagination with practical pathways for structural change. Our work bridges disciplines and geographies, connecting thinkers, artists, and policymakers across Europe and Asia to co-develop responses rooted in interdependence and shared futures.

Purpose of the Role

This role provides core operational support for Living Imaginaries, helping keep projects and finances organised and ensuring smooth delivery of events and workshops. Alongside day‑to‑day administration and coordination, the contractor will also contribute to communications and light program support — such as preparing materials, managing updates, or bringing an eye for design to documents and the website. The role is suited to a proactive, early‑career professional who wants to learn what it takes to run a small mission‑driven organisation and gain practical experience across operations, coordination, communication and engagement.

Key Tasks

·Coordinate logistics for events, workshops, and meetings (venues, RSVPs, materials, follow‑ups).

·Process and track expenses, invoices, and reimbursements (e.g., via Revolut or similar).

·Support internal and external communications, including website updates, social media, and visual materials.

·Assist with concept notes, proposals, and basic contract preparation.

·Engage with collaborators and partners in a professional and timely way.

Desired Profile

Education

·Bachelor’s degree preferred (not mandatory) in fields such as finance, business administration, communications, or related disciplines.

Core Skills (must‑haves)

·Strong organisational and time‑management skills.

·Experience with event coordination and logistics.

·High‑level English (written and verbal).

·Familiarity with expense tracking and basic finance tools (e.g., Revolut, Xero).

·Comfortable using AI and digital tools.

·Proactive, adaptable, and able to work independently.

·Experience with website management (e.g., Squarespace) or social media.

·Eye for design, formatting, and presentation.

·Awareness of UK tax/startup environments.

·Additional languages (e.g., Dutch, Spanish, Korean).

·Experience managing organisation social media accounts or creating content for outreach.

What You Will Gain from This Role

·Practical experience running the day‑to‑day of a mission‑driven startup.

·Exposure to international networks in sustainability, biodiversity, governance and health.

·Opportunities to develop skills across operations, coordination, communications, and engagement.

·Mentorship and close collaboration with the founder.

·Flexible working hours.

Contract and Payment Terms

Total of 30 days of work, spread flexibly over 6 months (September 2025 – February 2026). There may be periods of increased demand, requiring several consecutive days of work. There is also the possibility of renewing or extending the role beyond this period if it is a good fit and funding allows. Contractor will invoice in two instalments: one mid-contract and one at completion. Contractor is responsible for managing their own tax and insurance obligations.

Additional Terms

•This contract is outside the scope of IR35. The contractor shall be responsible for ensuring compliance with any tax or employment obligations.

•The contractor agrees to maintain strict confidentiality and comply with relevant data protection laws, including the UK GDPR.

•All work produced during the contract shall be the intellectual property of Living Imaginaries unless otherwise agreed in writing.

•Invoices will be paid within 14 days of receipt.

•UK-based candidates must have the right to work in the UK.

How to Apply

Send your application toclaudia@livingimaginaries.comwith the subject line“Application – Operations & Engagement Coordinator”by20 August 2025. Please include:

1. CV (1 page)

·Highlight relevant admin, coordination, communications, or event experience.

·Non-traditional backgrounds are welcome; experience can include work, volunteer roles, or projects.

2. Cover letter (300–400 words)

·Why you’re interested in this role and Living Imaginaries’ work.

·Key skills or experiences that make you a good fit (e.g., admin, finance, events, communications).

·A brief example of successful coordination or organisational experience.

·Tools or platforms you are confident using and your general availability.

3. Reference contact

·Name, relation, and contact details of one referee.

Interviews: Shortlisted candidates will be contacted shortly for a brief online interview.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Research Services

Referrals increase your chances of interviewing at Living Imaginaries by 2x

Get notified about new Operations Coordinator jobs in London Area, United Kingdom.

London, England, United Kingdom 2 days ago

London, England, United Kingdom 1 month ago

London, England, United Kingdom 20 hours ago

London, England, United Kingdom 1 month ago

London Area, United Kingdom £90,000.00-£90,000.00 15 hours ago

London, England, United Kingdom 2 weeks ago

Product Operations Manager, Payroll | UK

London, England, United Kingdom 1 day ago

London, England, United Kingdom 2 weeks ago

Operations Manager, Life Events - Bereavements and Third Party Access

London, England, United Kingdom 1 week ago

London, England, United Kingdom 2 weeks ago

London, England, United Kingdom 2 weeks ago

London, England, United Kingdom 1 week ago

London, England, United Kingdom 1 month ago

London, England, United Kingdom 5 days ago

Director of Operations & Strategic Initiatives

London, England, United Kingdom 1 week ago

Volunteer Internal Coordinator (Digital Rebellion – Shared Role) | Extinction Rebellion UK

London, England, United Kingdom 1 week ago

London, England, United Kingdom 6 days ago

Compliance Project Coordinator - CEO Office

London, England, United Kingdom 1 hour ago

London, England, United Kingdom 1 week ago

Supplier Manager (Claims and Operations)

London, England, United Kingdom 5 months ago

Greater London, England, United Kingdom 1 month ago

London, England, United Kingdom 4 hours ago

EDI Operations Manager - Remote (UK-Based)

City Of London, England, United Kingdom 1 month ago

Watford, England, United Kingdom 1 month ago

London, England, United Kingdom 1 week ago

St Albans, England, United Kingdom 1 week ago

Volunteer Administrator Role (Remote) | Young Minders The BAME Home Education Hub

Croydon, England, United Kingdom 6 days ago

London, England, United Kingdom 2 weeks ago

Volunteer Secretary to Charity Board and CEO | We Are Stronger Charity

London, England, United Kingdom 1 week ago

London, England, United Kingdom 2 weeks ago

Volunteer Secretaries for community-led environmental charity | East London Waterworks Park

London, England, United Kingdom 2 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.