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Job Description

My client is looking for a highly organised and proactive Ops Manager to ensure the smooth running of operations and effective communication across the business. This role is based in a Design and Build studio, working in the London based office of a worldwide company that work internally in Spanish (so fluency in Spanish is a must). Work hours will be 4 days in the office with 1 at home. Some international travel on occasion may be required.

Primary Responsibilities

• Opening of new business branch.
• New acquisitions for the Property department.
• Audit processes and compliance requirements.
• Oversee financial administration, including invoicing, accounts payable, expenses, and budget tracking.
• Conduct research and development to support financial management and business planning.
• Liaise with contracts for both company-level and project-specific matters.
• Anticipate executives’ needs and provide proactive solutions to ensure smooth workflows.
• Manage complex calendars, travel arrangements, and agendas for the Managing Director and HUB team.
• Prepare and manage correspondence, reports, presentations, and meeting materials.
• Support in organising board meetings, taking minutes, and following up on action points.
• Support office and team organisation, including planning and coordination of internal initiatives.

Skills and Qualifications

• Experience in a similar role involving business operations, strategic support or executive coordination.
• Experience with financial administration, including invoicing, budgeting, and expense tracking.
• Familiarity with compliance processes, audits, and legal or contractual documentation.
• Previous involvement in business expansion, acquisitions, or opening of new branches is highly desirable.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and collaboration tools (e.g. Teams, Google Workspace).
• Fluency in Spanish and English is required.

If you are a proactive, detail-oriented individual with experience in project coordination, technical design, and production, and willing to conduct site visits and surveys as required, please apply to gil.rubin@network.cc with CV.

If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.