Overview

My client is looking for a highly organised and proactive Ops Manager to ensure the smooth running of operations and effective communication across the business. A Design and Build studio, you'll be working in the London based office of a worldwide company that work internally in Spanish (so fluency in Spanish is a must), while your work hours will be 4 days in the office with 1 at home. Some international travel on occasion could be required as well.

Responsibilities

• Opening of new business branch
• New acquisitions for their Property department
• Audit processes and compliance requirements
• Oversee financial administration, including invoicing, accounts payable, expenses, and budget tracking.
• Conduct research and development to support financial management and business planning.
• Liaise with contracts for both company-level and project-specific matters.
• Anticipate executives’ needs and provide proactive solutions to ensure smooth workflows.
• Manage complex calendars, travel arrangements, and agendas for the Managing Director and HUB team.
• Prepare and manage correspondence, reports, presentations, and meeting materials.
• Support in organising board meetings, taking minutes, and following up on action points.
• Support office and team organisation, including planning and coordination of internal initiatives.

Qualifications

• Experience in a similar role involving business operations, strategic support, or executive coordination.
• Experience with financial administration, including invoicing, budgeting, and expense tracking.
• Familiarity with compliance processes, audits, and legal or contractual documentation.
• Previous involvement in business expansion, acquisitions, or opening of new branches is highly desirable.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and collaboration tools (e.g. Teams, Google Workspace).
• Spanish and English fluency is required

If you are a proactive, detail-oriented individual with experience in project coordination, technical design, and production, and willing to conduct site visits and surveys as required, please do apply to gil.rubin@network.cc with CV.