Overview

Job Title: Personal Assistant (Business & Private Support) – Leading Interior Design and Events Agency, London W2. On site (Friday work from home) Paddington/Notting Hill. Remote working is a core requirement of this role.

Responsibilities

Business & Administrative Support

• Manage all communications, ensuring emails and calls are handled promptly and professionally.
• Provide comprehensive diary management, including scheduling, prioritising, and re-organising appointments as business needs evolve.
• Take accurate meeting notes, prepare minutes, and distribute accordingly.
• Liaise with clients, press, and team members to ensure seamless communication and workflow.
• Prepare expense reports, presentations, reports, and correspondence.
• Create, update, and maintain spreadsheets, databases, and filing systems.
• Arrange complex travel itineraries for executives and clients.
• Oversee IT coordination, liaising with the support company as required.
• Plan and organise high-level events.
• Undertake ad hoc projects and tasks as needed.

Private PA Support

• Act as primary liaison for household staff and nanny, providing guidance when necessary.
• Coordinate household shopping, returns, and gift purchases.
• Manage family scheduling, including occasional school pick-ups.
• Support with private events, appointments, and personal errands.

Skills & Experience

• Full, clean driving licence highly advantageous.
• Proficient in Microsoft Office (Word, Excel, PowerPoint); InDesign an advantage.
• Strong interpersonal and communication skills.
• Highly organised with excellent time management.
• Confident IT user with problem-solving ability.
• Financial awareness and budgeting skills.
• Meticulous attention to detail.
• Flexible to accommodate occasional out-of-hours and weekend work.
• Discreet and trustworthy, with a strong understanding of confidentiality.
• Proactive, solutions-oriented, and able to “make things happen.”

Key Attributes

• Reliable, adaptable, and committed to delivering to the highest standard.
• Able to multitask and work well under pressure.
• Collaborative, with clear and timely communication across teams.
• Positive, can-do attitude with a hands-on approach.
• The company encourages ongoing professional growth and development.
• Please note that duties and responsibilities may evolve over time in line with the needs of the business.