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Overview

Are you an adaptable and forward‑thinking professional looking for a dynamic hybrid role? We are seeking a highly motivated PA & Recruitment Support to provide high‑level support to a Senior Partner. This is not a classic PA role but very much a coordination role supporting with the administration of key recruitment projects as well as diary and inbox management.

Key Responsibilities

• Manage complex diaries across multiple time zones, coordinating meetings and travel arrangements both in‑office and remote.
• Lead project administration, follow up on action items, and ensure documentation is completed to the highest standard.
• Act as liaison between executive leaders, internal teams, and external contacts, facilitating effective communication via digital platforms.
• Organise and support business meetings, events, and communications.
• Handle confidential information with absolute discretion, prioritise urgent matters, and provide timely reporting and updates.
• Maintain and update contact logs, records, and use cloud systems (e.g. SharePoint, Teams) to manage workflow.
• Adapt scheduling and meeting coordination for hybrid environments, ensuring seamless support regardless of location.
• Foster a positive work‑life balance and maintain accessibility for stakeholders across digital channels.

Skills and Experience

• Previous experience in executive support or Recruitment/project coordinator roles.
• Experience of managing diaries and inboxes.
• Tech‑savvy with proficiency in MS Office and collaboration software (e.g. Teams, SharePoint, Zoom).
• Ideally a degree level qualification or equivalent.
• Excellent communication, problem‑solving, and time management skills with a track record of independent judgment and initiative.
• Proven ability to organise complex information, multitask on live projects, and maintain high standards under pressure.

Katie Bard is acting as an agency and is an equal opportunities employer.