Overview

Whiskey & Wealth Club is a market leader in alternative whiskey cask investments, connecting clients with exclusive opportunities to own and trade premium casks from world-renowned distilleries. Our business is fast-paced, ambitious, and performance-driven, and we’re proud to have built a team that thrives on accuracy, collaboration, and excellence.

We are seeking a detail-oriented Payroll & Payments Specialist to join our Finance team. This is a key operational role responsible for ensuring the accuracy and timeliness of payroll, commissions, invoicing, and client billing across multiple global entities.

Key Responsibilities

• Payroll & Commissions
  • Process and communicate all salary-related information to relevant payroll providers — both weekly and monthly.
  • Calculate and verify weekly commission payments for all sales staff across multiple entities.
  • Maintain up-to-date payroll and commission records, ensuring compliance with internal policies and local regulations.
• Client Billing & Accounts Receivable
  • Create and issue invoices to clients, ensuring accuracy and timely posting to relevant sales ledgers.
  • Calculate billing statements and review for errors to maintain accurate accounts receivable procedures.
  • Manage deferred income in line with client billing schedules and financial reporting standards.
  • Record all client receipts within the company’s ERP (NetSuite) and CRM systems for internal reporting.
  • Manage and review client accounts and balances, proactively identifying and resolving invoice inconsistencies or discrepancies.
  • Maintain a comprehensive and accurate record of all client accounts, transactions, and payment histories.
• Process Improvement & Reporting
  • Support the month-end and year-end close process with reconciliations and reporting.
  • Collaborate with the Finance and Operations teams to streamline workflows and improve accuracy and efficiency.
  • Assist with audits, data validation, and compliance reviews as required.

Skills & Experience Required

• 3+ years of experience in a payroll, billing, or financial operations position.
• Bachelor’s degree in Finance, Accounting, or Business Administration.
• Proven experience processing payroll and commissions across multiple entities.
• Strong experience with NetSuite and CRM platforms (experience in a sales-led business advantageous).
• High proficiency in Microsoft Excel for reporting and analysis.
• Exceptional attention to detail and accuracy, with strong organisational and time management skills.
• Excellent communication skills — able to liaise confidently across departments and external providers.
• Ability to prioritise and manage multiple deadlines in a fast-paced environment.
• Analytical mindset with the ability to identify issues and implement solutions efficiently.

What We Offer

• Competitive salary and performance-based incentives.
• Hybrid working model (office and remote).
• Opportunity to work within a dynamic, high-growth investment business.
• Supportive, collaborative team environment with genuine career progression.