Overview

We are seeking an exceptional Personal Assistant to join our Global Clients Growth Practice team. This is a maternity cover contract starting in November 2025 for a period of 9-12 months. This role is a unique and expansive opportunity to support a team of senior executives, providing essential logistical support across Europe and the US. You will facilitate seamless coordination of travel, accommodations, and meeting spaces, becoming an integral part of our operations.

Responsibilities

• Deliver high-level administrative support with professionalism and confidentiality.
• Manage executives\' calendars in Microsoft Outlook and prioritize tasks using sound judgment.
• Provide effective inbox and travel management, anticipating needs and offering solutions.
• Coordinate meetings and maintain confidential records.
• Develop professional relationships with co-workers, clients, and business partners.
• Arrange travel for EMEA pitch teams, ensuring accurate itinerary tracking.
• Assist with the logistics of large-scale meetings, including booking spaces and arranging catering.
• Build relationships with stakeholders and liaise with vendors for travel arrangements.
• Proactively address business needs and manage changing team requirements.

Qualifications

• Proven experience as a Personal or Team Assistant, supporting executive-level professionals.
• Ability to remain calm and pragmatic under pressure, with a proactive problem-solving approach.
• Proficiency in Microsoft Office tools, including Teams, Excel, Word, PowerPoint, and Outlook.
• Excellent communication skills, confident in interacting with all levels of seniority.
• Strong organizational skills, attention to detail, and the ability to handle sensitive information discretely.
• Enthusiastic and passionate about contributing to the success of the team and organization.

Additional Information

Publicis Groupe operates a hybrid working pattern with full-time employees being office-based three days during the working week.

We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process.

Please check the Publicis Career Page which showcases our Inclusive Benefits and our Employee Action Groups (EAGs).

EEO Statement: Publicis Groupe is committed to equal access to opportunities for everyone regardless of race, age, sex, disability, neurodiversity, sexual orientation, gender identity or religion.