Overview

The role described is Project Coordinator for Discover! Creative Careers, Cymru, CHM. This exciting role is central to the delivery of Discover! Creative Careers, Cymru, a high-impact initiative designed to open creative sector pathways for young people, particularly those from underrepresented communities. The Project Coordinator will work with the Cymru team and delivery partners to manage day-to-day planning, logistics, communications, and coordination of Discover! events, workshops, and in-school activity across Wales, with support and guidance from the Project Manager. The role requires excellent organisational skills, strong bilingual (Welsh/English) communication, and a commitment to inclusive practice. The successful candidate will ensure smooth delivery during a busy delivery window and contribute to data collection and reporting throughout the project lifecycle.

Role details

• Employment Type: Full Time / Amser llawen


• Contract: Fixed Term to 31/3/26 / Tympr penodol tan 31/3/26


• Location: Cardiff Caerdydd Office 2-3 days and/or remotely / Swyddfa 2-3 diwrnod neu/ac o adref


• Salary: £32,000 Per annum, pro-rata plus benefits / ynghyd â buddion

About the Organisation

Our client is the UK’s leading charity for film in education and the community. They provide screen industry careers information and advice, support young filmmakers, and bring the power of moving image storytelling into classroom teaching.

They also run an annual film festival which enables more than 400,000 pupils to visit the cinema for free, and their Film Awards - the UK’s leading showcase for young filmmaking talent.

The core programme is free for UK state schools, colleges and other youth settings, thanks to support from the BFI, awarding National Lottery good cause funding, and through other key funders including Cinema First and Northern Ireland Screen.

About Discover Creative Careers, Cymru

Discover! Creative Careers is a government funded, industry-led programme working to ensure there is a larger and more diverse intake of talent into the creative industries via a broader range of routes. The free-to-access hybrid programme of activities and resources offers meaningful encounters with industry professionals, online tools, training, and support throughout the year.

Discover! Creative Careers, Cymru will provide careers information and employer encounters to young people aged 11-18 and those supporting their careers decisions, with the aim of building a more diverse and inclusive future workforce. The programme will run until the end of March 2026, and will involve working across partners and in collaboration with creative industries organisations across 12 sub-sectors across Wales.

Role Summary

This exciting Project Coordinator role is central to the delivery of Discover! Creative Careers, Cymru, a high-impact initiative designed to open creative sector pathways for young people, particularly those from underrepresented communities.

Working closely with this charity's Cymru team, and delivery partners, the Project Coordinator will manage the day-to-day planning, logistics, communications, and coordination of Discover! events, workshops, and in-school activity across the nation with support and guidance from the Project Manager.

This role requires excellent organisational skills, strong bilingual (Welsh/English) communication, and a commitment to inclusive practice.

The successful candidate will ensure smooth delivery of activity during a busy delivery window and support accurate data collection and reporting throughout the project lifecycle.

Main Responsibilities

• Coordinate the planning and delivery of Discover! Creative Careers, Cymru activities in partnership and with support from a wide range of partners. Events to include in-school and online events, creative careers talks, workshops, and live showcases.


• Act as the main point of contact for participating delivery partners and where needed, educators and Careers Leads during the project period.


• Support partners to manage bookings, scheduling, travel logistics, and delivery arrangements for all events, ensuring quality and consistency across different locations.


• Liaise and manage projects with support from the organisation's central teams.


• Liaise and work closely with Discover! Creative Careers Teams across the nations to ensure alignment with UK-wide Discover! plans and timelines.


• Support partners with safeguarding protocols, access arrangements, and risk management procedures for all activity.


• Support the collection and input of participant and engagement data via partner organisations and using the organisation’s CRM system (Salesforce) and contribute to evaluation and reporting.


• Respond to teacher queries, partner feedback, and delivery challenges promptly and professionally.


• Ensure all delivery is aligned with the programme’s objectives to reach underrepresented groups and priority areas across Wales.


• Provide regular updates and progress reports to the Cymru Programme Lead and UK Delivery Team.


• Any other reasonable duties assigned by the employer.

General Responsibilities

• Commitment to quality internally and in all dealings with stakeholders including teachers, children and young people, industry partners, funders, supporters, parents and carers, and members of the public.


• Commitment and active participation in helping this employer live its EEDI values and ethos through everything it does.


• Contribute to long term planning to ensure growth in line with demand and resources.


• Contribute to the regular monitoring and evaluation of this charity's work.

Person Specification

Minimum Requirements:

• Proven experience of coordinating projects or events with multiple partners or stakeholders on a national level.


• Strong organisational skills, with the ability to manage competing priorities in a fast-paced environment.


• An understanding of the Careers landscape in Wales and the CWRE and CWW frameworks.


• Proven track record and excellent communication and relationship-building skills, especially with educators, youth partners, and industry stakeholders.


• Demonstrated understanding of the education landscape and/or youth engagement in Wales.


• Demonstrated understanding of the creative sector in Wales.


• Confidence using spreadsheets, scheduling tools, and CRM systems (e.g. Salesforce or equivalent).


• Experience of managing logistics, bookings, or scheduling for live in-school or online activity.


• A commitment to inclusive practice and equitable access for all learners.


• Strong Welsh and English language skills (oral and written) are essential for this post. This role requires working with Welsh and English speakers across every aspect of delivery – including working closely with partners within the education, creative and cultural sectors in meetings, through emails and at public events.


• Ability to travel independently across Wales; full, clean UK driving licence and access to a vehicle is essential.


• Willingness to work occasional evenings or weekends, with notice, if required.

Desirable:

• Familiarity with safeguarding and risk management protocols working with schools and/or youth settings.


• Experience supporting monitoring and evaluation processes.


• Familiarity with the Microsoft Office suite.


• An appreciation for, and knowledge of, film and creative learning.

Employees benefits

• Annual Leave – 28 days (full time/pro-rata), including 3 days to cover office closure between Christmas and New Year.


• Additional long service holiday award – after 3 years staff are awarded one extra day of holiday for each additional year worked, with the total entitlement capped at 35 days, i.e. on your 4th anniversary at charity your leave entitlement will rise to 29 days, on your 5th anniversary, your entitlement will go up by another day to 30 days etc.


• Pension – matched up to 5% of salary (2% above statutory employer contribution).


• Flexible working including compressed hours, job share etc. – all applications favourably considered, approval will be at the discretion of the organisation.


• Enhanced parental/paternity/shared parental leave.


• Support for professional qualifications – money towards courses and/or study days, if relevant to role.


• Interest-free non-essential study loans.


• Interest-free bike/scooter/travelcard loan.


• Career break – up to 4 weeks' unpaid leave, after 2 years’ service (at team director's discretion).


• Employee Assistance Programme (EAP) – 24/7 confidential wellbeing support, advice and guidance.


• Wisdom health insurance cover – non-contributory (apart from employee tax contribution).


• BenefitHub portal – offering discounts on healthcare, wellbeing products, and lifestyle products and services.

Additional information

All employees regularly working with children and member data are required to undertake and maintain enhanced DBS clearance (and/or Access NI check or Disclosure Scotland check, depending on working location), acquired at the employer’s expense; employment is dependent upon this.

All employees work in a hybrid pattern. In Cardiff office they typically work 2-3 days per week in the office with flexibility to work fully remotely, with attendance at the local and national offices as required, along with some travel across the UK, as appropriate to the role.

Language requirement: Candidates are fluent in Welsh and English, including in their listening, speaking, reading and writing, and must meet skill level 4 – proficiency (Welsh and English); these skills will be tested at interview.

Closing date: 9:00am, 5th September 2025

Dyddiad cau: 9:00am, 5ed Medi 2025

Interested?

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