Senior Administration and Resource Officer

Based in the Nursing, Quality and Integrated Governance Directorate (NQIG), an exciting opportunity has arisen to join a dynamic and fast-growing team as a Senior Administration and Resource Officer within the Public Health Wales Improvement and Innovation (I&I) Hub.

Public Health Wales I&I Hub was set up in summer 2022 to provide Public Health Wales with a defined and strategic approach to enable sustainable continuous improvement and innovation.

The post holder is required to communicate and liaise with directorates, divisions and stakeholders, produce work to deadlines whilst ensuring compliance with Public Health Wales policies.

For further information about the vacancy please see the job description and personal specification attached.

Main duties of the job

This is a key supporting role to the effective running of the team, contributing to the co-ordinating and delegating of work ensuring consistency with the agreed work plan. This may include monitoring and reviewing admin staff within the team providing advice and support when necessary.

About us

We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.

Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.

Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.

To find out more about working for us and the benefits we offer please visithttps://phw.nhs.wales/careers/

For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/

Job responsibilities

For further information about the vacancy please see the job description and personal specification attached.

This is a hybrid role working in a flexible manner but predominantly working from home. However the service is based primarily at Capital Quarter 2 in Cardiff and attendance at the office will be required on a regular basis. The role can also involve travel to all parts of our organisation and may on occasions require overnight stays.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply..

Person Specification

Qualifications

• The post holder will require RSA III/NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken English
• Advanced ECDL

Experience

• Demonstrable experience in an administrative role
• Previous experience of working with financial systems and/or purchasing of goods or equipment
• Previous experience of dealing with customers, clients and/or members of the public
• Experience of project support work
• Experience of communicating at all levels
• Budget monitoring
• Supervisory experience
• Working in an NHS environment

Knowledge

• Good knowledge of MS Office Suite
• Awareness of policies and procedures relating to dealing with confidential data both personal and organisational
• Thorough understanding of office procedures
• Working knowledge of filing/data systems including records management
• Knowledge of Public Health Wales

Skills

• Ability to work on own initiative and manage own workload
• Ability to speak Welsh or willingness to learn

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.