Senior Associate, Events (8 Month Fixed Term Contract)

18 July 2025

• LOCATION:Hybrid · London, City of, UK

  Please note, where PRI has an office there is an expectation to work a minimum of 2 days per week.

• BASIS:Full-Time
• CLOSING DATE:8:00pm, 3rd Aug 2025 BST

Job Description

The role will involve supporting the events team on the planning and delivery of the events programme, during a busy time as they launch a new regional event. This will include delivery of regular webinars and in-person events. The role will involve communicating with internal and external stakeholders including speakers. The Senior Associate will be required to manage multiple events and projects at the same time. This is a fantastic opportunity to join a high performing events team as they prepare for their flagship event in Brazil, as well as launching a new regional (UAE) event.

Core Responsibilities

This is an end-to-end role with support needed on administration through to delivery, with the candidate required to provide holistic support across the event requirements

Event Set Up & Delivery

• Deliver the logistics for PRI webinars from set-up to delivery on the day. This will include liaising with staff and external contacts including speakers and partners
• Create and update event webpages
• Research and arrange hotel accommodation for staff for in-person events.
• Prepare name badges and materials for in-person events
• Provide internal briefing resources for in-person event staff
• Support in the delivery of in-person events onsite as needed

Delegate & Speaker Communications

• Prepare and send event emails, including delegate communications and the event newsletter.
• Manage delegate registrations and respond to enquiries
• Support with speaker onboarding. This would include tracking speaker information, sending calendar invites, and scheduling briefing calls
• Support with speaker information collation and upload to website (headshots, bios, titles, etc)

General Tasks

• Track and report on event data eg, registrations, attendance, feedback
• Help improve team resources on running online & in-person events
• Support the events team with any other tasks or projects, including our flagship event PRI in Person, on an ad-hoc basis
• Support the Director of Events in delivering against the team’s business plan and budget
• Provide regular reporting to the Director of Events and Chief Marketing & Strategy Officer as required

Person Specification

• Experience in event management with a proven track record of supporting online and in-person events
• Excellent written communication and verbal presentation skills
• Good project management skills, with experience in delivering multiple projects successfully, including directing both internal and external stakeholders
• A collaborative and consultative approach to working with others & committed to fostering an inclusive environment
• Demonstrates a commitment to developing others and a growth mindset, actively pursuing continuous professional and personal development
• IT/Digital skills (Microsoft Office, website management systems, CRM, social media, webinar platforms, form builder.) Experience using Salesforce and BrightTalk an advantage.
• Experience working in the UAE would be an advantage.
• As this is a global role, international travel may be required.

We particularly welcome candidates from under-represented groups, including Black, Asian, and other People of Colour, those with visible or non-visible disabilities, LGBTQ+ candidates, and those who are neurodivergent.

The PRI is committed to offering flexibility to our employees, both formal (e.g. part-time work) and informal (e.g. a shift in hours to accommodate caring responsibilities). Please talk to us about how we could make this role flexible for you.

N.B. We reserve the right to close a vacancy before the closing date in the event of an overwhelming response or a change in business priorities.

• PRI Association, 1st Floor 20 Wood Street, London EC2V 7AF United Kingdom
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