Overview

Senior Event Coordinator role at Marsh McLennan (Guy Carpenter Events team). This hybrid position is based in London and requires working in the office at least three days per week. We are seeking an ambitious and creative Senior Event Coordinator to join Marsh McLennan Global.

The successful candidate will manage and produce internal and external events from conception through completion while providing outstanding client service in a fast-paced environment. You will be a team player who is passionate about hospitality, detail oriented, and highly creative.

Responsibilities

• Lead planning of individual meetings and events as assigned, establishing the vision and overseeing ideation, planning and execution in partnership with internal stakeholders.
• Identify, research and secure meeting venues, conduct site inspections and contract negotiations for hotels and special event spaces.
• Develop and manage event budgets, track expenses during planning, review and process vendor invoices and wire transfers, and conduct post-event budget reconciliation.
• Deliver start-to-end event services (venue management, contracting, event timelines, attendee communications/invitations, registration/RSVPs, room blocks, list management, transportation, food and beverage, décor, space allocation and room setups, speaker and sponsor coordination, AV/production, design collateral, event branding, mobile apps, off-site activities, branded items, shipping, and on-site setup and supervision).
• Establish and cultivate strong relationships with hotels, restaurants, and third-party providers; stay informed about new openings and changes in ratings or leadership.
• Post-event evaluation: gather attendee feedback, analyze event metrics and prepare post-event reports to improve future events and measure effectiveness.
• Support the Event Lead for UK/Europe in optimizing and streamlining the planning process, standardizing budget tracking and expense control, leveraging event technology, analyzing event success, and improving attendee experience.

Requirements

• Demonstrable experience in a similar events role.
• In-depth knowledge of Microsoft Office (Word, Excel, PowerPoint).
• Exceptional communication skills and comfort liaising with senior stakeholders/C-suite.
• Willingness to travel for site visits and on-site management of events.
• Flexible schedule including evenings, weekends and extended hours during event seasons.

Nice to have

• Creativity and the ability to think of new ways to impact events.
• Excellent presentation, negotiation and interpersonal skills.
• Experience with meeting management software such as Cvent is a plus.
• Bachelor's Degree or equivalent education.
• Experience in a corporate environment (financial services/private banking, etc.).

Why join our team

• Opportunities for professional development, interesting work and supportive leadership.
• A vibrant and inclusive culture with opportunities to collaborate and create solutions for colleagues, clients and communities.
• Competitive benefits and rewards to enhance well-being, with a focus on hybrid work and in-office collaboration at least three days per week.

Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. For more information, visit marshmclennan.com, or follow on LinkedIn and X. We are an equal opportunities employer committed to diversity and inclusion and to providing reasonable adjustments during the recruitment process if needed.