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Title: Senior Executive Assistant

Location: Woking / Stoke / Remote

Salary: Competitive

About the Role

The Senior Executive Assistant provides high-level, proactive and confidential support to the President. The role ensures the smooth operation of executive activities, supports board-level governance, and may provide line management to the administrative/office team. The Senior EA enables senior leaders to focus on strategic priorities by managing complex schedules, board processes, communications, and key projects.

Key Responsibilities

• Executive Support
  • Manage complex and fast-moving calendars, resolving conflicts and using strong judgement to prioritise.
  • Proactively manage inboxes and correspondence, drafting replies and preparing briefing notes.
  • Prepare executive documents including board papers, presentations, reports, agendas, and minutes.
  • Organise Executive Leadership Meetings, Senior Leadership meetings, management offsites, and client or stakeholder meetings.
  • Coordinate travel, itineraries, accommodation, visas, expense processes and logistics as required.
  • Maintain confidentiality at all times, handling highly sensitive information with discretion.
  • Exercise sound judgement when engaging with internal and external stakeholders on behalf of the Board and President.
• Board & Governance Support
  • Coordinate the timely production, formatting and distribution of papers, briefs and notes.
  • Ensure meetings comply with internal governance and procedural requirements.
  • Liaise closely with key senior stakeholders.
  • Manage action logs, ensuring follow-up with owners and monitoring progress.
• Project & Operational Support
  • Support with key business initiatives and cross-functional projects, coordinating activities and tracking timelines.
  • Conduct research, collate data, and maintain accurate records and documentation.
  • Produce briefing materials for external meetings, visits, or events.
  • Organise internal or external events, leadership workshops, and strategic planning sessions.
• Team Leadership (where applicable)
  • Line manage administrative support roles (EA/Office Administrator).
  • Support appraisals, workload allocation, record keeping, and development planning.
  • Lead improvements to administrative processes, systems, and cost-efficiency initiatives.

Personal Attributes

• Emotionally intelligent and resilient.
• Highly proactive, adaptable, and solutions-focused.
• Able to work independently with minimal supervision.
• Calm under pressure, flexible with changing priorities.
• Professional, confident and a positive ambassador for the business.

Essential Knowledge & Skills

• Significant experience supporting senior executives (minimum 5 years at senior EA/PA level).
• Demonstrable experience managing board-level administration, board packs, and governance processes.
• Advanced skills in Outlook, MS Office, and presentation creation.
• Exceptional organisational skills with the ability to manage competing priorities.
• Strong written and verbal communication with the ability to influence and build relationships across all levels.
• Ability to handle confidential information with absolute discretion.
• Strong problem-solving ability; proactive forward planner.
• High level of detail and accuracy.

Highly Desirable Experience

• Experience supporting a President or senior leadership in a complex or fast-moving environment.

Experience Managing Small Teams or Administrative Functions

• Degree-level education or equivalent professional experience.

What We Offer

At Acosta Europe, we believe in investing in our people. You'll enjoy a supportive and forward-thinking work environment, ongoing development opportunities, and the chance to make a tangible impact across our growing business.

REFERRALS INCREASE YOUR CHANCES OF INTERVIEWING AT ACOSTA EUROPE BY 2X.

Seniority Level

Mid-Senior level

Employment Type

Full-time

Job Function

Administrative

Industries

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