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Detailed job description and main responsibilities

The post holder will:

• Lead one or more projects within ALD & ASD Services ensuring they are planned, managed and evaluated in a timely and effectively way to ensure high quality of delivery across their portfolio of projects
• Be responsible for identifying and reporting on issues and risks and undertaking mitigating actions
• Take responsibility for the accuracy, timeliness, reliability and appropriateness of data ensuring quality decisions can be made
• Be responsible for supporting the Business and Service Improvement Manager and Associate Director in the production of strategic reports and briefings for the Director

Project Management

• Planning and designing the transformation project plans for each project and proactively monitoring overall progress, resolving issues and initiation corrective action as appropriate
• To manage the scoping and procurement of assisted technologies (as appropriate)
• Defining the governance arrangements for a variety of projects
• Quality assurance and overall integrity of new projects - focussing inwardly on the internal consistency of projects and outwardly on coherence with infrastructure planning, interfaces with other programmes and corporate technical and specialist standards
• Managing third party contributions to projects, to include primary care and other external partners (e.g. CCG, Local authority, Public Health, Third Sector, Commercial)
• Managing both the dependencies and the interfaces between projects
• Scope out change to clinical pathways to improve quality and productivity, including service modelling, defining policies and procedures
• Working with teams of staff, motivating and encouraging them to review their working practices and how they deliver services. Undertaking, where appropriate, the necessary analysis of how the business is currently operating to inform service redesign
• Managing risks to the projects' successful outcome
• Initiaing extra activities and other management interventions wherever gaps in the project are identified or issues arise
• Reporting progress of the project at regular levels to the Associate Director and Service Manager for Adults with Learning Disabilities and Autism Services

Resource Management

• Managing the projects resources monitoring the expenditures and costs against delivered and realised benefits as the projects progress
• Facilitating the involvement of individuals to the project delivery team, ensuring that staff engagement is an integral part of the programme
• Ensuring that the delivery of new services from the projects is to the appropriate levels of quality, on time and within budget, in accordance with the programme plan and programme governance arrangements
• Responsible for the performance of projects, including the team members outputs and delivery, ensuring effective management of staff
• Ensuring that there is efficient allocation of common resources and skills within the project portfolio
• Conducting necessary audits to inform future planning
• Working within defined budget

Communication
• Presentation and communication

• Developing a communications strategy for the projects for which the postholder is responsible
• Managing the communications with all stakeholders - this will include communication with Director and presenting work externally to the Directorate
• To manage the communication plan setting up appropriate communications as required.
• Developing and undertaking presentations to a wide audience (including Director level) and to a high standard.
• Supporting the communication channels for the transformation strategy both internally and externally.
• Attend a wide range of communication events, this may include evening and weekend working

Staff engagement

• To develop a staff engagement plan for implementation
• Facilitating the appointment or involvement of individuals to the project delivery team, ensuring that staff engagement is an integral part of the programme
• Undertaking training and development for staff

The post holder will build relationships and communicate with:

• Directorate Management Team, including the Associate Directors and Service and Operational Managers
• Business Manager and Business and Performance Lead and Project support roles
• All project stakeholders Trust wide. Corporate Colleagues, Service Staff & Managers to ensure a smooth implementation of change / project deliverables
• Internal and external stakeholders
• Internal and external suppliers

Person specification

Skills and Abilities

Essential criteria

• Demonstrably strong organisation, planning, analysis, problem solving and team working skills
• Ability to analyse complex data and interpret outcomes

Desirable criteria

• Exceptionally strong communication and relationship building skills, able to apply appropriate methods to motivate, persuade, train and remove barriers to acceptance for what will be potentially contentious changes to practice

Education and knowledge

Essential criteria

• Master's Degree or equivalent experience
• PRINCE2 or alternative project management methodology trained

Desirable criteria

• Post graduate qualifications/development in Quality Improvement or Project Management
• Leadership Development

Experience

Essential criteria

• Significant experience of project management, staff engagement and change management (5 years)
• Experience of working with complex stakeholders across organisations

Desirable criteria

• Experience of Procurement and tendering
• Experience of engaging staff

We are committed to creating an inclusive workplace that welcomes and supports individuals of all abilities. Remember, if you meet the minimum criteria for this role and you have a disability, you can be guaranteed an interview under the Disability Confident Scheme - Please ensure you select this on your application form. We would encourage you to be open about your needs so we can work with you to design a comfortable and accessible interview experience. Any information you provide regarding a disability or a need for adjustments will be treated in confidence and will only be shared with colleagues who are supporting this request.

If you require any adjustments to participate fully in the interview process, please let us know by adding the relevant details when scheduling your preferred interview date and time. Please feel free to contact the appointing manager to discuss your needs.

We encourage applicants to contact the hiring manager before their interview, if they have any questions about the role or the process. This is a great way to get clarity and prepare effectively for the interview.

Use of Artificial Intelligence (AI)

If you choose to use AI or other tools to assist in writing your application, it's essential to personalise this information, particularly your supporting information section. While AI can help streamline the writing process, these tools cannot fully grasp the context or requirements of the job you're applying for. There is also a risk that it can generate false or misleading information. AI-generated job applications can often be generic, impersonal and may not accurately reflect your qualifications, knowledge, skills, and experiences. It is crucial that you personalise your supporting statement by articulating these in your unique voice. Relying solely on AI to write your application or supporting information section is not advocated by Oxleas NHS Foundation Trust and could negatively impact your chances of success in the application process.

We monitor applications for any behaviour that could create an unfair advantage, and we check all references carefully. You are likely to be tested on your experience at interview, so be honest and make sure all the information in your application is correct. Please note that the use of Artificial Intelligence (AI) is prohibited during the interview process.

Employer certification / accreditation badges

Application numbers

This vacancy may close early if it receives a high volume of applications. Please complete and submit your application in good time to avoid disappointment.
Documents to download

• Job description and Person Specification (PDF, 296.4KB)
• Important Additional Information For Candidates (please read carefully) (PDF, 160.6KB)
• Privacy Notice for Staff (PDF, 268.6KB)
• Staff Benefits (PDF, 2.5MB)