System Data Governance Lead - Microsoft 365 (M365)
10 Days Old
Job Introduction:
As a M365 Data Governance Lead, you will be welcomed into our Digital, Data and Technology function within Finance and Corporate Services. We are looking for an experienced Product Owner with a proven track record of programme level data management of M365 Suite capabilities. Our ideal candidate will have a minimum of 12 months experience of delivering strategic needs with a strength in stakeholder engagement. This is a data post with a focus on the onboarding of M365 solutions and data lifecycle management of the M365 environment including data retention, access control and data literacy and how the M365 technology assists good record and document management.
The System Governance Team is part of the Digital, Data and Technology function within Data & Information department. DDaT brings together teams responsible for Data & System Governance, Data Quality, Data Design & Architecture, Data and Records Management, Insight and Analytics, as well as our technical ICT Teams. We operate nationally with team members across seven sites
You will support the Head of Data and Information Lead with the delivery of organisational priorities within the IOPC Data Strategy and driving the Data evolution of our M365 technology. We want you to embed a culture of excellent data management into the organisation, we are looking for someone who is passionate about M365 and data to contribute to improving the police complaints system in England and Wales.
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As part of the application process, you will be asked to complete a Statement of Suitability based on the essential criteria.
Main Responsibility
- Primary responsibility for M365 Productivity tools and services, as a Product Owner. Responsible for M365 Data governance, quality and management through effective and innovative development and implementation of the M365 roadmap.
- Create and deliver the M365 Data roadmap including Purview and CoPilot M365 technical capabilities to enhance our M365 usage.
- To lead the M365 Data Project - with key stakeholders and IT, providing expert advice and policy / process creation and guidance on M365 use and data.
- To lead and coordinate/support M365 testing and problems solving for development in M365 and connection within our system infrastructure, including AI evolution opportunities.
- Engage suppliers and external bodies, to ensure our systems are upgraded as necessary to maintain our data integrity and that our interests are appropriately represented
The Ideal Candidate
- Minimum of 12 months' experience of ownership of M365 Data ownership at a organisational cross departmental strategic level.
- Experience of process improvement and development, including system audit processes, access permissions and Purview
- Experience of data audit associated with cross verification of multiple system platforms. (Case/Record Management / SharePoint / M365)
- Understanding of industry best practice of System Data Assurance, standards and methodologies
- An understanding of the stages of the data lifecycle and how they relate to M365 business processes, organisational/legislative compliance and analysis.
- Support the creation of M365 supported data insight and create assurance summary reports and findings to improve M365 Data Capture and Usage.
- Strategic Project change experience to identify and lead prioritisation of M365 development and deliver on time and efficiently.
- Experience of staff line management and cross departmental / organisational working.
- Experience in identifying opportunities for innovation, applying critical thinking to identify solutions to problems in line with evidence-based practice
- Building strong working relationships with internal stakeholders and end users.
- Experience of ownership of meetings and engagement with commercial providers to evolve and development the relationship around product development.
- Experience of leading strategic needs at National, Regional and Local level to enable maximisation of the development of system assurance and utilisation.
- Demonstrable evidence of strong analytical and communication skills both written and verbal.
- Knowledge of basic concepts of data legislation and regulatory guidance/standards regarding data management and policy.
- Competent in the use of Microsoft Office and M365 teams / SharePoint / Forms / Bookings and Apps
- Able to prioritise and manage own tasks effectively.
- You are committed, independent, reliable, problem focused and pragmatic.
- Able to work flexibly and independently, including national travel, as part of a team based in separate locations
We are committed to providing equal opportunities for all applicants and creating an inclusive environment where diverse perspectives are valued and supported.
The role requires clearance to BPSS
National security vetting: clearance levels - GOV.UK (www.gov.uk)
Reasonable Adjustments:
The IOPC is a diverse and inclusive workplace, and we want to help you demonstrate your full potential whatever type of assessment is used. We are open to providing you with the tools you need to succeed. Whilst this list is not exhaustive, please see potential reasonable adjustments below that we can provide:
- Extra time for presentations or interview questions
- Formatting changes such as colours for text or background on written assignments
- Questions presented in writing during interviews
Package Description
What we Offer:
- 27.5 days paid annual leave (increasing with service to 32.5 days)
- Options to carry over, buy or sell annual leave
- Voluntary Health Cash Plan provided by BHSF
- Civil Service pension
- Civil Service maternity leave package
- PAM employee assistance programme
- Access to Civil Service Sports Council (CSSC) membership
- Cycle to work scheme
- Opportunity to enjoy the latest home and electronics in a more affordable way provided by Vivup
- Car Leasing Scheme
- Staff Networks focussed on each of the protected characteristics - run for staff, by staff: Enable Network, Age Network, Welsh Network, Pride and LGBTQ+ Network, Sex and Family Network, Race, Religion and Belief Network
- Learning and development tailored to your role.
- An environment with flexible working options
- A culture encouraging inclusion and diversity
Any move to the Independent Office for Police Conduct from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may, however, be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
Rydym yn croesawu ymgeiswyr i ymgeisio am rolau trwy gyfrwng y Gymraeg fel eu dewis iaith.
About the Company
Be yourself:
The IOPC is committed to promoting equality and valuing diversity in everything we do. Our vision is to be, and to be seen as, a leader in inclusive employment and services, demonstrating this ethos in everything that we do.
- As a silver standard Stonewall employer, we continue to commit to being an LGBTQ+ employer through the work of our Pride LGBTQ+ Staff Network, creating welcoming environments for lesbian, gay, bi, trans and queer people.
- We are pleased to share that we are a signatory of the Business in the Community Race at Work Charter. The Charter is composed of five calls to action for leaders and organisations across all sectors.
- Being a Disability Confident employer, the IOPC is dedicating to removing the barriers for disabled people to thrive in the workplace.
- Our Staff Networks are constantly working to make the IOPC the leaders of inclusive employment, from our Allyship Programme to Welsh Language Standards and our Know the Line Policy, we are constantly seeking new ways to create an environment for all to develop and thrive.
- Location:
- London, England, United Kingdom
- Salary:
- £125,000 - £150,000
- Job Type:
- FullTime
- Category:
- IT & Technology